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Items and services are sourced and deliveries planned using the sales order.
Services include services done on site by the company or others (electrical installation, inspection, etc) and Fabrications (fabricating parts to drawings - a fabrication is never stocked).
Once an order line is both sourced and has a delivery plan - it moves from "configuring" status to "Plan" status
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When the order is first created by accepting a Package
A package may consist of multiple configured quotes and stock items or services added separately
To View All Attachments
Attachments may be added here.
Attachments may be linked to order lines or the overall order header.
Attachments added during the configuration quote or package stage will be visible once an order.
Create Delivery Events
In order for the system to plan the required stock items - the a planned delivery date is required for each item. It is common for muliple deliveries to be required to a site that may depend on the progress of site works.
Multi select to link multiple lines to a single delivery event (or do each line separately)
Delivery Event Details
A delivery event is to fulfill one or more lines on the order - delivering stock items or carrying out services. As an example - an installer may pickup all ducting required to install a fireplace from the warehouse - and schedule two hours to fulfill the installation service also linked to the delivery. Duration is duration on site.
Agents have Calendars - this event will be placed into their calendar.
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Delivery Events are linked to Sales Order Lines
Can see all the stock articles that will be delivered to site with this visit - also any services that will be carried out.
View the calendar of any delivery person
The time set aside is based on the duration of the event and is the time they are expected to be on site.
Sales Order lines are updated to plan once a delivery has been attached
Delivery details may be attached to any item or service on the order. The line is moved to "Plan status" when attached to a delivery event. The date of pickup is used for planning the stock requirements including items from existing stock, purchasing from a supplier or movements from a franchisor.
Fabrications
Fabrications are a service provided either internally or externally. Although a physical item is created by the fabrication - it is not considered a physical item in the system as it is never stocked - it is a service being provided.
Fabrication orders are a type of purchase order purchasing a single service (the fabrication of a complex part). Fabrication orders will typically have diagrams and other documents attached.
Franchisors may insist some (or all) fabrications are ordered on suppliers by the Franchisor (not the Franchisee) - this ensures consistancy, provides leverage with a supplier and that standards are being met.
Fabrications normally cannot be returned to a supplier - nor sold to another customer - hence they normally require payment before a supplier gets the order.
Fabrication Order Status changes
- Planning
- A franchisee may select to create a Fabrication request on the Franchisor - this will create a Fabrication Order in the Franchisor Set of books - in status "Planning". The Franchisor will review
- Fabrications in Planning Status will appear in the "Actions Required" Dashboard
- Define
- If the Franchisor determines there is not enough information for the fabrication to be made - select "Requires more information" so the status of the fabrication request will be "Define"
- Fabrications in define status will be listed in the Sales Reps "Actions Required" Dashboard - once complete the rep will move it back to "Planning" status by choosing "All information complete"
- Plan
- Fabrications that have enough information are moved to plan. Normally plan is used when the fabrication does not have to be ordered yet.
- This status indicates the fabrication is ready - but not yet ordered on the supplier
- Sent
- Status of Sent is set when the fabrication is sent to the fabricator. When emailing to the fabricator - choose the attachments to attach to the email.
- Confirmed
- Status of confirmed indicates the fabricator has confirmed they can do the work and will do it within the expected ETA dates
- Received
- Fabrication orders will show in the Shipments in-out Dashboard for the warehouse they are expected to arrive in - right click to mark received.
Fabrication Order Example
This fabrication has a supplier, a required by date (but not an ETA promise from the supplier), an agreed price (exGST), the liason in your company, the supplier job number, attached diagrams.
It is to be delivered to the warehouse (of the set of books it has been created in). Note a Franchisor can set the delivery to to be one of the Franchisee warehouses.
Can view Fabrication Attachments in detail
View attachments anytime - can also attach to email (and view from attachment list on email before sending)
Email Fabrication Request - and associated drawings / photos / diagrams
When selecting the email template - also select any attachments to attach. Once the email template has merged and is presented for you to modify as you like - you can also right click and delete any attachment you decide not to send.
Sales Order Fabrication Line highlights
Sales order will show highlights if any action is required on a fabrication - here is an example where the fabrication order has not yet been authorised
Fabrication Order requires a delivery event to get to site
Like any other line on the order.
Sales Order - check the source of all lines at any time
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