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Overview

Regular stocktakes stock takes ensure the inventory levels in your account are accurate.

You can:

1. require that all items get counted

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1. - so the only items in a location after the stocktake will be the ones counted
2. enable updates only on items you do count

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Stocktakes are designed as a blind two count process to cross check counts. Stocktakes enable you to do one of:

• Reset your stock to a counted quantity - if you do not need to create adjustment journals
• Reset stock to a counted quantity and create adjustment journals for variations

At a high level

1. Choose if you are doing a complete full count (all items not counted are written off) or only counting a few items
2. Do a first count
3. Do a second count
4. Compare the counts - recount the differences - and update the second count to be correct
5. Journal the stock changes in the system.

How to use the StockTake

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1. '''Full Mode''' - require a full count of all items
2. '''Counted items Only''' - only updates the item or location combinations that get counted and ignores not counted. The system therefore assumes that any item or location that was not counted is correct in the system and does not need to be counted.
   1. Can seed the list of items that are expected by location into the form using the Action button when using '''Counted Items Only''' and each item will have a zero count as default hence you will have to count every item so this option effectively becomes a full count required

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A Stocktake will be compared to current stock levels when completed and will write appropriate journals to write off or create stock

Doing a regular Stocktake

Select the area that will be counted in one count

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• Counted Items Only - Only the items counted will be updated - all other items in the locations will remain at current stock levels
• Full - only stock counted will remain in the bay after counting
• Notes might be useful later

Start first count

To start the first count

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To Count

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Finish first count and start second count

When ready to finish first count

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Can compare with system stock levels before closing

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Or can simply close first count and begin second count.

Second Counters find stocktake that needs a second count

1. To update counts
   1. Double click on the location to populate it into the form
   2. Search, use Barcode or Enter the Article that was found
   3. Enter the Quantity and the Use By for the item
   4. '''Save''' each combination of item count and expiry for the location
   5. Once location has all counted items added - select '''Counted''' (may say Finalised) next to the Save button and save the location update
   6. ''Note can hide Counted (Finalised) locations so you can see only the ones that remain to be counted in the list''
   7. ''Note that multiple persons can be entering counts at the same time for Count 1''
2. At any time can run a report showing counts vs original stock level differences using the Action Button
3. When finished use Action Button to''' Complete first count'''
4. Stock Take Status will move to '''Second Count'''
   1. Enter counts as for first count - multiple persons can be entering counts at a time.
5. Once completed use Action Button to '''Close Second Count and Report Differences''' and a list of discrepancies will popup.
6. Stock Take Status will move to '''Finalising''' Action Button has options:
   1. Report Differences between Counts
      1. Can update 2nd count if differences found - second count will be used for new stock levels
   2. Report Differences between This stocktake and system stock levels
      1. Can update Count 2 until ready to journal changes as completed
      2. You must run this on your machine for the next steps to be made available
7. Can update any of the values in the finalising stage to the final values wanted
   1. Journal stock differences (as reported) and close will create journals and write off stock to the account nominated in Symbols Config "Stock TakeAdjustmentGLCode"
   2. '''Use this data as initial stock ''' will not create any journals - all stock will be reset to the values counted and will also delete all history for the stock
8. Stock Take Status will move to closed and you have completed the stocktake.

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