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Listing Purchase Requirements
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The system uses - Sales Order Expected Delivery Date - as required ship date
- Lists the smallest item that can be sold
 if a Carton can be broken down into smaller Inners that can be sold (eg carton of gloves = 6 inner packs which can be sold individually)- The grid will list the inner (in our example the inner pack) - even if sales of cartons exist (ie sale of 2 cartons will show as 12 Inners)
- The required will lift to the smallest qty that can be purchased (ie if our supplier only sells cartons of gloves and we require 12 + 4 inners then the Purchase Order will be for 3 cartons (18 inners)
- Lead times - adds this to required date to calculate order date
- Item Lead Time (if exists)
- Supplier Lead Time (if no item lead time)
- Min = stock level below the minimum then stock is required
- Max = Stock level to be left after all orders
- User can overwrite required quantity before placing a purchase order
- If a price break exists if you purchase more - a colour will indicate and hovering will provide the price difference
- If stock exists in feeder warehouse - then this will be indicated in another colour - hover will provide the qty available
- Only "Active" stock articles will appear
- If an article has a 'No new stock before' date and the date is more than the article or supplier delivery days from today then the Required quantity will be shown but highlighted with a hint showing the 'No new stock before' date and the date that it should be ordered.
- If an article has a 'No new stock before' date as described above then it will not be included in a purchase order created for that supplier.
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Possible Move Orders - move stock from another warehouse
- If an item with a Required quantity has stock in another warehouse (any warehouse for the same host) then the Required cell will be highlighted pink.
- Right clicking the cell will show the quantity and the warehouse and also offer to add the item and the required quantity to a list for creating a move order.
- Only whole packs will be moved unless there are loose components in the from warehouse.
- Clicking the Create Move Order(s) button will create move order(s) for any listed items.
- If the quantity to be moved needs to be changed then this can be done on the created move order.
- Incoming move orders (in Plan, Picking, Picked or Transit status) are accounted for in the Daily PO demand.
- Unpicked move orders (in Plan or Picking status) are accounted for in the other warehouse stock.
Using Daily Purchase Order plan
Note - the next 10 days will list and the rest will list in a single colun
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Right click on a required quantity in the grid - Lists orders that make up that quantity - can open any order
- Lists orders for packs (A pack is a type of assembly with only one component)
- Pink Cells - Right click to Create move order from other warehouse to fulfill requirement
- Shows orders in columns for next 10 working days then 'Later' column for rest. Right click Later column to list 'All Orders'.
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When ready - "Create Purchase Order"
- The system will provide a confirmation message
- The PO will be created in Draft Status - you will need to open it, check it and send it to the supplier when ready
- the daily purchase order grid will not indicate that you have purchase orders in draft status and will not consider them in calculations
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If the purchase order is later deleted or cancelled - the daily purchase order will no longer consider it as a source of supply |