...

How Host Company Settings impact on the Debtor

...

Branches of your Host Company

...

Debtor profit and loss can include the children transactions

Recent Sales Report

View the profitability by item sold.  Average cost uses the cost at the time of the order.  Average cost for Supplier Direct to Customer orders uses PO landed cost value.

Image Added

Auto emailing Invoices and Credit Notes

...

1. The system checks who gets the invoices.  Debtors can be invoice me, invoice my parent or invoice my buying group
2. On the entity that gets the invoices AND on the entity that placed the Order
   1. Any contact that has a role of type "Accounts" on the Debtor
   2. Any AP email address from the Entity Card
   3. If none of the above exist - then the email address on the Debtor card for the invoice entity only
   4. If none of the above exist - then the email address on the Company/ person card for the invoice entity only

The email

1. A PDF of the invoice will be attached.
2. Email logged in Correspondence of debtor and invoice.

The email template used for invoices:

...

Sending invoices to a Parent Company or Buying Group

On the Debtor 

If an order customer has

• "invoice my buying group" or "invoice my parent"
• and the buying group or parent has "auto email invoices"
• then email the invoice to the buying group or parent when created

Parent Company Statements

...

1.  Secure Features#IsEDImanager can update
   1. EDI code
2. Secure Features#CanMaintainCreditHold can update
   1. Manual Credit Hold - stop supply checkbox
   2. Never Credit Hold checkbox
   3. Never Charge Freight checkbox
3. Secure Features#CanMaintainDebtorTerms can update
   1. Terms Days
   2. Term Type
   3. Invoice Discount
   4. Buying Group
   5. Invoice Entity
   6. Vendor Code
   7. Bank Account Number
   8. Bank Branch
   9. Bank Transaction Identifier
   10. Account Name
   11. Commission Rate
   12. Statement Frequency
   13. Auto email Invoice
4. Secure Features#IsSalesManager
   1. Price List
   2. Sequence Number
   3. Exclude Sales from Raw Data
   4. Standard Profile
5. Secure Features#CanMaintainDebtorSalesRep 
   1. Sales Rep

Foreign Currency Debtor Payments

1. Financials menu, Advanced, Foreign currency debtor payment:
   1. Must be used if customer uses FC.
   2. Must not be used if customer does not use FC.
   3. Automatically used if:
      1. Debtor payment opened from FC customer's Transactions list.
      2. New payment started from FC customer's Action menu,
         1. FC amount from customer's total FC owing.
         2. AUD amount from customer's Total Owing.
         3. FX rate calculated as the relative rate between them.
      3. 'Record a payment for this invoice' chosen from FC debtor invoice Action menu:
         1. FC amount from invoice open FC amount.
         2. FX rate from invoice.
         3. AUD amount calculated from FC amount using FX rate.
   4. When a customer is selected on an FC debtor payment form:
      1. FC amount from customer's total FC overdue (i.e. excluding current). 
      2. AUD amount from customer's Payment Due.
      3. FX rate calculated as the relative rate between them.
   5. On a new FC debtor payment the bank account will default to the lowest sequence bank account in the same currency as the customer. If no bank account in the customer's currency then the default debtor bank account.
   6. The FC amount, the FX rate and the local amount are all editable on a FC debtor payment form.
   7. If the FX rate is empty and either the FC or local amount is changed then the FX rare will be calculated as the relative rate between them.
   8. If the FC amount is changed then the local amount will be recalculated using the FX rate.
   9. If the local amount is changed then the FC amount will be recalculated using the FX rate.
   10. If the FX rate is changed then the local amount will be recalculated using the FC amount.
2. Allocation:
   1. If a FC debtor payment is allocated to an invoice with a different FX rate then an adjustment journal will be written for the difference between the allocation amount converted to local currency using the payment FX rate and the allocation amount converted to local currency using the invoice FX rate.
   2. The adjustment journal will have local currency amounts only.
3. Local currency bank account:
   1. If a FC debtor payment is made to a local currency bank account then the Trade Debtors line will have an FC amount but the bank line will not.

Custom Profile - Fixed Courier

1. If a Marketplace has a Fixed Courier this can be configured on the Custom Profile - Fixed Courier - either TPW or Australia Post
2. To ensure the change take affect right away - Administration Menu - Clear all caches

Image Added