Table of Contents
Overview
Move orders take stock from one warehouse to another warehouse that you own.
The stock is picked and placed into a staging location. From here you can palletise and await the arrival of the vehicle
When the vehicle arrives - print the waybill and confirm the stock has left.
When the stock leaves the first warehouse it is placed into a temporary transit location until it arrives at the new warehouse
- Hence the value of the stock is still in stock, it is visible and you can see the value of the shipment at any time
When the stock arrives in the new warehouse it is taken off the vehicle and placed into a staging location
The stock is then moved from the staging location into the warehouse locations using defaults based on stock preferred storage locations
Default Transit time for a move order
The default time for InterWarehouse move orders comes from the transit time
Finding move orders
The move order finder can be filtered based on Dispatch date or ETA date.
Stock Location Screen shows in transit move orders
All move orders that are in transit will show on the stock location screen.
Creating Move Orders Manually
Select the From and To Warehouses
Select the Expiry Date limitations
Will be in planning status = must be moved to Planned status in order to be picked
The system will find the stock with the shortest expiry date that does not breach the Expiry Date Limitations
Enter the Stock Articles that are to be moved and the quantities
The move order ETA will populate based on default number of days configured on the warehouse definition - it can be overridden
Move orders created by Purchase Orders - Warehouse Distribution
The Purchase Order > Warehouse Distribution Tab indicates where the stock is to be sent
The stock will initially Land at the Warehouse nominated by the Purchase Order
Move orders will be created when last item has been counted and will be in Planned Status. The user will be prompted if they want to add these to an existing move order if any exist - or create a new one.
Stock will not add to a move order that is in status "Transit", "Counted" or "Cancelled" status
Move order will open to pick immediately.
Each Supplier Delivery to any warehouse is a single purchase order - a Purchase order cannot be delivered to multiple Warehouses by the supplier
Move orders to be dispatched on the Warehouse Dashboard
Move Orders that are to be dispatched will list on the Warehouse Dashboard
Nominate a time you expect the carrier to arrive to assist in planning the day as the list is sorted by ETA
Picking a move order
To Start the Picking Process - start at the in/out dashboard
Before you start - be aware of the action menu
Expiry date limitations
Are used to limit the stock available to send
Printing picking documents
Use the Action Menu
- Enter all picks
- Action "Mark as picked all lines in picking status" (either line by line or overall)
- Lines that have not been picked yet (short picks for example) will still be on the top of the screen -
cannot enter CON Note number until these lines have been cancelled
Can use Default pick logic (Oldest first)
Can Pick each line individually
As each stock line is picked the stock is moved to the inTransit location
Move order status is updated by the status of the stock items (will not be picked until all are status picked).
Can add items if status is still plan, picking or picked.
If all items are either Cancelled or Picked - can use Action menu to set to Transit Status (all lines will also change to transit and shipped qty will be updated)
Any line that is picking or picked can be unpicked - stock will return to the location it was picked from.
Right click to cancel any line if required (for example to mark move order to transit). Cannot unpick once in transit status.
Once in Transit status - can print delivery docket (under construction).
Once in Transit - can roll back to pick status.
If want to roll back completely - move back to pick status - manually unpick each line until all are unpicked - will have option to cancel.
Entering CON Note Number
Can enter CON note number any status from Plan to in Transit - but must be entered before it can be received.
The in-transit stock location is only visible while the stock is in transit
Move orders to be received
Entering the expected time to facilitate planning the day in the warehouse
CON note number must be entered before stock can be received
Counting the receipt to floor area
Move order Discrepancies
It is common that move order discrepancies will be found by the receiving warehouse. Damaged stock, missing stock or different stock received.
you may have to change the warehouse filter to see all relevant journals
Any discrepancy will be stock adjusted in the transit location before it is received in the destination warehouse. This adjustment will therefore not show if you are filtering the stock audit display by a warehouse.
The Move Order discrepancy report explains clearly what has happened and what needs to be done.The discrepancy report can be printed or emailed at any time from the Move Order Status menu. Automated emails are sent to branch managers involved for any discrepancies found.
If the warehouse managers after discussion
- determine that 20 cartons picked as PRODUCTA were really PRODUCTB then they should do the appropriate stock adjustments in the source warehouse
- determine that they were counted incorrectly at the destination then a stock adjustment should be done there.
The journal GL Accounts used is based on the Discrepancy Reason chosen by the receiving user.
- If Pick error is chosen then the stock adjustment will use the Move Order Discrepancy GL Control account.
- If Damaged or Spoiled is chosen then the Stock Adjustment will use the Stock Write Off GL Control account
No stock is left in a transit location or in any questionable state - stock adjustment journals are complete before the move order can be closed.
Move Orders with discrepancies can be listed from the Purchase Reports (Purchase menu) Move Orders tab. Select Show exceptions only and Show closed orders, click Refresh and look in the Discrep column.
Damaged stock write offs / count discrepancies
Discrepancy report emailed to Branch Managers
Putting the stock away
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