Overview

Limousines provide a personalised service and are not booked by the seat - the entire vehicle is booked

Bookings are made by Travel Agents (or tour groups or other Debtors) providing a service to travellers - so the payment is collected from the Agents monthly

The Fares (Prices) for many trips are fixed - Sell, Buy and Cost prices.  Although individual bookings may vary.

Limousines may be

• owned by the company (driver is still typically a contractor) - cost rate is paid
• owned by an external person who is also the driver (scheduling is important) - Buy Rate is paid
• owned by an external organisation ( normally have capacity for more than one vehicle ) - Buy rate is paid

External Limousine owners are paid monthly and are paid the same rate as external organisations

Bookings may be linked (returns, Multiple vehicles required) to simplify mass changes (eg late cruise ship)

Bookings may be allocated to (note can view the scheduling screen while allocating manually)

• Us - Vehicles owned by the company > choose a driver and vehicle
• Drivers - Persons who own a vehicle - choose the driver and the vehicle is defaulted
• Partners - Companies that are flagged as a delegation partner may run multiple vehicles

Entering a booking

The setups for all the options are explained later in the document

Incomplete Bookings

Bookings start as incomplete > until the status is changed to complete.  The list of incomplete bookings allows management of bookings that need attention

Planning the work by assigning to a vehicle or delegation partner

Bookings that are considered complete are listed on the transfers planner.

If they are not assigned yet they will appear in the top list.  Right click to assign them and they will appear in the bottom list.

Setups

Destinations

Destinations are used for pricing of transport from or to common places

CBD Destinations - do not have an address

The fare may be from or to the the CBD (or another area) - with the address by choice of hotel or manual entry.

The post code for the centre of the area is used to determine the state

Airports, Ports, Railway stations, tourist operators and other common destinations have addresses

These destinations may have multiple addresses and it be important which one the booking is from or to.

Stops eg hotels

Any company can be flagged as a route stop so their name / address is added to the list of locations a vehicle may be booked from or to.

Agents

Travel Agents are customers who pays for the services provided.

Vehicles

A Vehicle that is owned by the

• Host company will be in the "Us" selection in the booking
• A Person that has a Creditor that is flagged as a "Delegation Partner"  will be a "Driver" in the booking

Vehicles are not used when assigning to a company that is a delegation partner

Drivers

Must have a postcode to determine the state they work in

Must have a creditor with the flag "Delegation Partner

Partners

Delegation Parters are company creditors that are flagged as a delegation partner.

A company that can be handed bookings and do not need scheduling 

Fares

Fares have a state and a Partner. 

• A partner is an external organisation that can have trips delegated
• Partner is optional
• An example of a state with multiple partners would be QLD if a partner operated in Brisbane and another one in the Gold Coast.

Because fares are per state / partner = the same code may be used.