https://saasplications.atlassian.net/wiki/spaces/EX/pages/1484292098

https://www.safeworkaustralia.gov.au/sites/default/files/SWMS/content/index.html#/

Summary

A Scaffolding Company (Training Customer) quotes a job and designs a scaffold and as part of that will develop a Site Specific Safety Plan (SSSP) of all stages expected.

The SSSP includes information for a Safe Work Method Statement SWMS across all stages and activities required.

Hazard identifications are done on site and action plans expected / encountered on any stage. This is effectively a questionnaire that may be revisited and added to / questions retired as the job progresses.

Before starting the job a site inspection may be done to revise the SSSP and SWMS and identify any site hazard actions required by the builder

Documents to be available anytime on the job

Stages of work then proceed - Any activity may be multiple days and may require specific skills

• Skill and equipment requirements (eg need a attached crane and operator, or need 2x working at height trained persons)

• Roster of available persons and Vehicles

• Identify vehicles / persons for each day

• Assign Site Leading Hand for each day

Every day before doing anything on a worksite

1. Check for hazards

   1. Identified hazards may update the SWMS and may create a builders action

   2. eg:

      1. new open Pit - avoid area A + Request barriers from builder

      2. digging completed area B - no longer machine hazards

2. Do a toolbox talk every day covering the latest SWMS

   1. End of toolbox talk every attendee to confirm attendance

      1. Employees

      2. Labour Hire Persons

Solution Overview in SaaSplications

ITC is a Franchisor Host Company to all other companies

• By Default a new host company needs to be a franchisee

Each Scaffolding Company is a host company in the system

• Employees of the scaffolding company use the system

• Persons are Global

• Statutory Certificates are Global, Custom certificates are not global

Each Scaffolding company has many Sites - Each site has:

• Address, Builder (customer), External contact roles on site, internal contact roles on site

• SSSP = Project Plan = One Site Specific Safety Plan SSSP of all activities

  • Scheduled Activities (eg inspect, deliveries, erections, handover certificate, 30day inspections, Adjustments, Remove) - each may take multiple days

    • Each activity has

      • a component in the Safe Work Method Statement

      • Certifications required (eg 2 persons with working at heights)

      • Assets required (if any) - eg vehicles ?

• SWMS for each stage of work (delivery, erection, inspection, change, removal etc) =

  • Updated with found hazards up to daily and used for toolbox talk

  • Unexpected Activities may be added at any time

    • History Reports to show also unexpected activities

• Downloadable documents or link to builders documents

  • Mud Map (Diagrams of build / construction plans ) Downloadable document or link to builders document

    • Evacuation Plan

• Daily Activities on site

  • Daily Site Hazards Check - track actions required / taken

    • Hazards are identified with remediation plans and remain active until not

  • Daily Toolbox Talk (across SWMS and Hazards)

    • completed daily - track attendance

• site Active Risks

  • Risks identified during walk arounds or toolbox talks that are still current and need to be part of the daily toolbox talk

• Builders Action requests (planned / new)

  • Actions requested of the builder and confirmation they are completed

  • Change management process - request change - approve change - do change -mark complete

Document Definitions

• Safe. Work Method Statement (SWMS) * - sections for each stages of work

• Risk Assessments * - Daily on site - new risks identified - mitigation risk actions - may close the scaffold - site manager - scaffold not usable until fixed. Inspection found problems - can lock gate and tag out scaffold then wait until rectified and re- inspect and open the scaffold. Might have to make a change and record what happened and leading hand updated. Might need to add this to the swims… Then might need to make it inactive when no longer a hazard

• Site-Specific Safety Plans * - list of activities (including risks identified and resolved) across the life of the scaffold.

• Diagrams of Build/Construction Plans (Mud Map) * - Image or PDF - Change management Process - image uploaded (normally from screenshot they have modified) then mud map gets updated and the mud map updated and leading hand informed of changes.

• Permits and Licenses * statutory - List required. Other (example working at heights) - RTO deliver these - then leading hand will require that qualification if scaffolding above a certain height (4M). ie Job specific requirement for leading hand (or at least one person on the job)

• Builders Action Plan * Assigned task for remediation / investigation …

• Job Safety Analysis (JSA) * Scaffolding related events across lots of jobs - days with no injuries / incidents. not a document - a report.

Walkaround to add to the SWIMS of hazards to add to the toolbox talk - can review and update each day.

• Toolbox Talk * daily review of swims with persons working that day

• Evacuation Plan * PDF or link to builders plan.

• Incident Reporting (Hazards, incidents, accidents) * - including injuries ( affects job safety analysis report) and non injury

• Handover Certificate * strapped to inside of stairwell - how to achieve this with the builder…

Certificate Definitions

Employee certifications

• Enterprise Bargaining Agreements (EBA) * - host company - so can access it easily

• White Card * required onto any site by all persons.

• Scaffolding Certification * Required to work on scaffolding above 4 meters.

• Driver Licence *

• Forklift Licence *

• HIAB license - license class to operate the equipment attached to the vehicle (if required).

Subscriptions

Annual payment automated

Training - may be or may not be required payments per training course

Ongoing Training Certificates

Refresher courses - annually - main training courses

Business Owner / HR person assigns training they want done by their team with modules and units to do.

Certificate of training lists all modules completed.

Not used anywhere in the system.

Labour hire is the scaffolding company use (4 in NSW)

Key is identifying good workers

Inspections require a scaffolding license level and repeat every 30 days

Needs to be scheduled - every 30 days every scaffold.

Scaffolding companies

260 companies in NSW - 30% interest rate - eg 50 companies…

Use Cases

Process Flows

Screenshots

SWMS screens

• Site Hazard

• Activity Risk

• PDF report after each toolbox talk completed

• Toolbox talk > identify high level activities that will be done that day > Do talk >

Users

Company Administrators

Sign up, subscription payment, scope

Add customers, site, stages, risks and related documents

Add employees and their certifications

Identify HR compliance manager

Identify operations compliance manager

Enter checklist definitions

Screens on site

Home login Screen all users

Business owner

Leading Hand

Gets to Site

• Scan site QR code

  • Login - get shown todays site (can change)

  • Walks around site - identifies site hazards

  • Confirm employees on site

    • List of expected persons

  • Adds Labour Hire Persons on site

    • List of expected persons

  • Start toolbox talk

    • Select activities team will do today

    • Start toolbox talk (ask all users to login and mark attending ?)

    • Standard Toolbox Talk (my companies)

    • SWMS Risks to review for today

    • Any Hazards identified by team earlier or in talk added or end dated

    • Any specific instructions to a person logged (before they confirm TB complete)

    • Mark toolbox completed (so users can say they attended)

    • QR code on screen - Users scan to say attended the talk OR Users login and mark attended (once done).

  • End of day marks all employees off site

  • May assign preferred training for employees / labour hire

General Employee / labour hire person

• Login

• Confirm working at site

• Confirm attend toolbox talk

• Confirm leaving site

• May review available training and do some

• Sample Labour Hire

  • Confirm working at site

  • if not on site - see leading hand

  • Confirm attend toolbox talk

  • Confirm leaving site

  • May review available training and do some