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Banking Batches

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Banking Batches

19, Nov, 2017

Overview

Batches group together journals for different reasons:

  1. When cash is being collected (eg by van drivers) for transactions - Banking Batches are auto-created by the system - One per driver / till / etc per day

  2. POS tills to compare with cash counts

  3. If using a credit card gateway

  4. If using bulk pay creditors

  5. If using a clearing account at the bank (single line appears in bank statement)

 

Credit Card Batches are not included in cash / cheque counting when the credit card payments are collected via integration to eWay. In this situation the credit card transactions will attach to the eway batch and be cleared in the bank reconciliation - see Creating and Managing Bank Accounts # Credit Card Payments using credit card gateways like Eway


Transactions then attach to the batch as the day proceeds.  Examples:

  1. A till will attach every cash / cheque transaction for the day

  2. A bus run or delivery run will attach every payment taken by a driver

To Count the money for a delivery run or Waybill or POS

Batch is created by the system when the payments are entered (Action Finalise waybill - create payments and rollbacks)

Payment Batch Created

see Waybills - Grouping deliveries together and doing consolidated picking across orders#ProofofDelivery,Returns,PaymentsandRollbacks

Count the Cash (Mark As Counted after first count)

Create Cash Discrepancy Journal

Lock the Batch once second count (Status > Lock Batch)

Locking the batch indicates that the batch is ready to be consolidated with other batches to be banked

Group multiple locked payment batches into a deposit to the bank

Cheque deposit slip

Cash to deposit

Create cash deposit journal to Bank

Deposited batches have a link to the deposit journal

The deposit Journal