Overview

Batches group together journals for different reasons:

1. When cash is being collected (eg by van drivers) for transactions - Banking Batches are auto-created by the system - One per driver / till / etc per day
2. POS tills to compare with cash counts
3. If using a credit card gateway
4. If using bulk pay creditors
5. If using a clearing account at the bank (single line appears in bank statement)

Transactions then attach to the batch as the day proceeds.  Examples:

1. A till will attach every cash / cheque transaction for the day
2. A bus run or delivery run will attach every payment taken by a driver

To Count the money for a delivery run or Waybill or POS

Batch is created by the system when the payments are entered (Action Finalise waybill - create payments and rollbacks)

Payment Batch Created

see Waybills - Grouping deliveries together and doing consolidated picking across orders#ProofofDelivery,Returns,PaymentsandRollbacks

Count the Cash (Mark As Counted after first count)

Create Cash Discrepancy Journal

Lock the Batch once second count (Status > Lock Batch)

Locking the batch indicates that the batch is ready to be consolidated with other batches to be banked

Group multiple locked payment batches into a deposit to the bank

Cheque deposit slip

Cash to deposit

Create cash deposit journal to Bank

Deposited batches have a link to the deposit journal

The deposit Journal