Table of Contents

Overview

Regular stock takes ensure the inventory levels in your account are accurate.

Options:

1. require that all items get counted - so the only items in a location after the stocktake will be the ones counted
2. enable updates only on items you do count

Stocktakes are designed as a blind two count process to cross check counts.

A Stocktake will be compared to current stock levels when completed and will write appropriate journals to write off or create stock

You will need Secure Features to perform stocktakes

Set stock locations that store stock to "Lot"

Updating Stock Levels while conducting normal business

If the stock in a location is getting to a low level then the system may prompt the user to confirm if the number the system thinks still remains is correct. 

Simple stocktake (system provides a list of what you should find in the location)

The system provides a list of the products that you should find in each location.  Simple stocktakes are faster - however users tend to look for what they see on the screen rather than check all the stock in a location. Simple stocktake is recommended for quick stock checks.

Regular Stocktake (blind counting)

Regular stocktake

1. Two blind counts of a stock area
2. Comparison report shows differences - the second count can then be checked
3. Second count is then used as final stock

Notes area can be used as part of the process.  For example if you have 10 teams and have allocated team numbers to counts - enter this in the notes so can filter the locator grid by team. - see SecondCount(blindcount)

Select the area that will be counted in one count

• Counted Items Only - Only the items counted will be updated - all other items in the locations will remain at current stock levels
• Full - only stock counted will remain in the bay after counting
• Notes might be useful later

Start first count

To start the first count

Counting

Finish first count and start second count

When ready to finish first count

Can compare with system stock levels before closing the first count

Or can simply close first count and begin second count.

Second Count (blind count)

Same process as the first count

Finding locations that need a second count

Count the stock in the same way as the first count.

Comparing 1st and 2nd Counts

Close Second Count and Report Differences

Any differences will show in a report - allowing a recount of any discrepancies

Simply update the counts until you are convinced the second count is correct.

Report differences again

Comparing Second Count to System Stock Levels

Again a list will show - recheck and update any counts you want

Journal Stock Differences

Will create the required journals

Status will become closed.