...

1. Cash sale entity code is the default cash sale debtor
2. Minimum GP% and Target Markup is used to:
   1. colour prices on price lists below the minimum amount
   2. Can alert managers to sales orders below minimum GP%
3. Auto Allocate invoices - used when a payment is entered and will allocate the oldest invoices to the payment
4. Auto off credit hold - removes customers and orders from hold (only those on hold due to debt) when a payment removes the hold requirement
5. Max Debtor write-off adjustment - allows users with Secure Features List and their impacts to write off small amounts - see Getting orders off hold and out the door#Savethepaymentandupdatetheallocations
6. Max Creditor write off adjustment - allows users with Secure Features List and their impacts to write off small amounts - Supplier Invoices and Payments#SmallAmountWriteoffs
7. Fee service - determines the service to be added to the invoice for cheque payment charge
8. Default price list - will default for all new debtors.  Note that each price list has unique values for each branch in the system.

...

1. New Debtors Require Approval - will limit the creation of debtors to users with Secure Features List and their impacts
2. Geo Locate Entities - all addresses when saved will be geolocated with Lat Long so can be viewed on maps.  Note only valid addresses that can be found by Google will be located
3. Require PIN ConfirmAnonymousRego - 
4. Claim Fuel Tax Credits
5. AutoRound Generated invoices - Auto-rounds where the payment method is cash 
6. Allow Pending Refunds
7. Department mandatory on expense journals - self explainatory
8. Enforce branch on orderless debtor journals - will not be able to save the journal unless each line has a branch
9. New Entities must have contact detail = either a phone number or email address before can save them
10. Nightly - defer unfinished scheduled events
11. Weekly: Calculate raw sales data - creates a table used by the forecasting tool of each week of sales
12. Daily - send bookings digest
13. Use perpetual financial document numbering - alternatively can have it reset each month or each year and use the month / year in the number
14. I sell primarily to businesses (distributor) - changes the default from Markup to Gross Profit as default in price lists, sets sell price as incGST
15. Email remittance advices - will automatically email remittance advices when saved
16. Nightly: Email Statements - will email statements required by Stop Supply process
17. Allow Drop Ship sales order lines - enables Drop Shipments - supplier sends direct to customer

Entity and Debtor Profiling

...

• Print templates
  • A print template defines the layout of the report generated for a journal type.
  • The print template must be built by an our developer before it can be assigned to a journal type.

  • Print templates can be attached to emails that are sent from the system - see Entering Email Templates

    Info
    When the system is looking for a report to use it looks in the following order: The report name (eg invoice.mrt) prefixed by the search code of the host company, eg SOULFRESinvoice.mrt or KARMAinvoice.mrt The report name prefixed by the host company Report Prefix, eg SFinvoice.mrt The report name with no prefix, eg invoice.mrt

    
    

• Journal Type
  • The type of journal that the template applies to.
    • Description ::A description of the use of the template.
    • Template ::The file name of the print template. This will be provided by the our developer.
    • Trigger Account ::is the account that will trigger the email to be sent

...

• Can create a list of contact methods that will be used on prints and emails from the system using Contact Types

Bank Accounts

see - Creating and Managing Bank Accounts

...

Templates used by journals instead of the default templates.  Trigger account is not mandatory.  

Debtor and Creditor Aging Terms

• Enter the number of days for each of the 3 Aging buckets normally 30,60,90 days
• Term days are then based on:
  • Invoice - days from invoice date
  • EOM - days from end of month including the invoice
  • Prepay - before goods are sent
  • ROG - receipt of goods 
  • Loan - between trading entities both in the system - example another company you own - or amongst a group of franchisees/ franchisor

Report prefix

• Report Prefix is custom prefix of invoice documents across all Debtor Invoices (Default is INV)

...

Advanced Area

Audit Logins - see Audit Log

GS1 Prefix

EDI ID

SMS from - default

...

Track all the licenses, certifications and other documents at a company level here - see Certifications, SOP Training Tracking, License Management

More

Contact Info

key communication emails to be used in email templates and on documents

...