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For global help click here
Finance Role
Login to see Training flows specific to your businessÂ
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Accrual Journals (SaaSplications Online Help)
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Archiving Customers including "Collect Only" status (SaaSplications Online Help)
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Assets (SaaSplications Online Help)
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Audit Trails (SaaSplications Online Help)
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Bank Accounts - Creating and Managing (SaaSplications Online Help)
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Bank Reconciliation - Statement centric - uploaded and remembered bank statement lines (Logged in Global Help)
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Banking Batches (SaaSplications Online Help)
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Bulk Pay Suppliers (SaaSplications Online Help)
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Chart of Accounts (SaaSplications Online Help)
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Collecting Debt from Customers (SaaSplications Online Help)
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Correspondence explained (SaaSplications Online Help)
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Creating new Customers and Suppliers (SaaSplications Online Help)
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Customers and the Debtor Card (SaaSplications Online Help)
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Data for Debtor finance (SaaSplications Online Help)
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Expenses - Back Office (SaaSplications Online Help)
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Expenses entry and claims (SaaSplications Online Help)
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Expenses tracking - spending company cash (SaaSplications Online Help)
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Financial Reports including Balance Sheet, Profit and Loss, Trial Balance, Aged Debt and Payable, Stock Valuation (SaaSplications Online Help)
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Financial Years (SaaSplications Online Help)
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Find browse Journals (SaaSplications Online Help)
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Fixed Asset Register and deprecition (SaaSplications Online Help)
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Followup Correspondence (SaaSplications Online Help)
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Foreign Currency Transactions (fx) (SaaSplications Online Help)
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Franchising Module (SaaSplications Online Help)
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General Journals (SaaSplications Online Help)
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Getting orders off hold and out the door (SaaSplications Online Help)
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GL Audit Explorer (SaaSplications Online Help)
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GL Control Accounts (SaaSplications Online Help)
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GST Explorer for BAS (SaaSplications Online Help)
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Host Company (your business/s) (SaaSplications Online Help)
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Journal Batches (SaaSplications Online Help)
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Journal Templates (SaaSplications Online Help)
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Loans Between Trading Entities (SaaSplications Online Help)
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Managing Franchises (SaaSplications Online Help)
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Manually Created Debtor Invoices (SaaSplications Online Help)
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Merging Duplicate Companies (SaaSplications Online Help)
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Merging Duplicate Persons (SaaSplications Online Help)
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Payment (no Invoice) (SaaSplications Online Help)
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Public Holidays (SaaSplications Online Help)
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Purchase Reports Dashboard (SaaSplications Online Help)
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Reviewing Financial Transactions (SaaSplications Online Help)
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Setting up Vehicle Assets for Hire (SaaSplications Online Help)
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Starting on SaaSplications (SaaSplications Online Help)
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Stop Supply (also known as Credit Hold) and Sales Order Hold Status (SaaSplications Online Help)
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Subscription Management (SaaSplications Online Help)
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Supplier Claims based on supplier funded promotions, Customer Returns, Stock Write offs (SaaSplications Online Help)
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Supplier Invoices and Payments (SaaSplications Online Help)
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Upload or Import a General Journal from Excel (SaaSplications Online Help)
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Working in a Shared Instance (SaaSplications Online Help)
SaaSplications ERP Financials includes
Security controls
- All changes and deletions to any journal tracked
- Security levels easily set for different users / functions
GL Chart of accounts
- To n levels - central definition across a group of companies
- GL Control Accounts settings and ability for key users to post to control accounts
Bank Reconciliation (see also credit cards section below)
- Bank and credit accounts reconciliation processes
- Merchange accounts tracking (eg fuel cards)
Fixed Assets Depreciation
- As part of physical asset definition enter depreciation information
- Use purchase journals for initial value - or create manually
- Monthly depreciation journal across all assets including low value pool
- Track assets location, ownership, renter, other journals (eg repairs etc), fuel cards
- Assets may also be vehicles (buses, trucks, cars etc) used by the system
Debtors
Customer / Supplier Allocations: A company can be a Debtor AND and Creditor, A Person can be a Debtor AND a Creditor AND a contact for a Company
CRM and Reporting: Sales Rep, Sales Channel, Price lists, Category, Division, Branch,Â
Invoices: Invoice me, invoice my parent, invoice my buying group, default invoice template, default statement method
Flags on debtor: Never Stop Supply, Never Charge freight, Auto-email invoice on creation
Optional flags (can make available on a debtor): subscription to periodic emails, is distributor, is courier, provides leads (and wants lead report), is key account, is broker transport, requires order confirmations, waive need for per order agreements (legal agreements), On Watchlist, Is Regional (for delivery planning), POD required, Delegation partner (when assigning work), Do not auto allocate trading term credits, do not auto email credit notes, places bulk orders (ignore for forecasting general sales)
Multiple contacts with full person details - each person may be a contact at multiple companies
Multiple addresses of different types (shipping, sales, EDI) with associated notes, priority and indicators (loading dock etc)
Ownership of other debtorsÂ
Debtor P&LÂ including Me and my children or me and my buying group (if a buying group manager)
View my transactions, transactions related to me (invoice my parent) and general journals linked to the debtor in one place
Login to online shopping / customer portal
Attachments: Attached documents and agreements
Telesales notes history
Emails sent linked to any related documents, can send emails, track conversations
Linked assets (at site or owned by)
Terms and Collections processes
Debtor terms including invoice date, end of month, prepay, COD, Loan
Term = "Loan" between owned entities breaks out in Accounts Receivable Profit and Loss report
Terms: Invoice discount (credit note created as invoice created), Standard Order discount, trading terms GL Account, auto email invoices/credit notes flag, never charge freight, key account, pricing Auto on hold management available (Terms plus grace days, sudden increase in spend), never stop supply flag - for large numbers of debtors
- Indicators: Aging, credit limit, average days overdue, average days to pay, collections Notes, Watchlist Notes - provides quick information
- Deposits: Separate Deposit Ledger to Accounts Receivable Ledger - avoid deposits being used at the wrong time - track outstanding amount easily.
- Track deposits per SKU -Â Deposit list shows remaining deposit cover of related SKU's
Credit cards (PCIS compliant)
- Reservations for transactions in addition to the actual transactions
- Remembered card for reuse from connected persons - by office or by customer on shopping cart checkout
- Integration to credit card gateways to capture credit card payments on phone or through shopping cart in website
- Track linked Terminals for Point of Sale (POS) or back office phone payment capture
Sales Analysis on a customer
- Customer profit and loss - my or me and my children
- Sales $ by brand / category / services / bookings across months
- Lists of sales orders, returns
- Previous Owner (for sales order history when businesses change hands)
- Attritions and Activations Report showing regular order customers that are dropping off - and customers that are ramping up
Landed Costing
Two methods
- Simple - can be done after receipt - allocation only using value
- Complex - prepare with estimates (or actuals) prior to stock receipt, update actuals afterwards - allocate using value, weight, volume or manual for each charge
For information about SaaSplications go to http://saasplications.com.au