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Supplier payments need to be entered into the system so the Bank Reconciliation process has the relevant transactions in it and the financial information is up to date.
When a Supplier Invoice relates to a Stock Purchase Order
Enter the quantities on the supplier invoice
If multiple batches / useby's sent then may split the lines
Result
If less than PO quantity then accept lower quantity (Short)
If products that were not on the original order are on the invoice - add lines
Supplier Invoice
Open a Supplier (Creditor) Invoice.
Supplier Payment
Use the Action Button on an Invoice to create a payment
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Next allocate the payment to the invoice/s you wish to mark as paid
Allocations of Payments and Credit Notes to Invoices
From the payment screen
Now the payment will be allocated to the invoices.
Small Amount Write offs
Small amounts occur when the rounding of the system is different to the rounding used in your customers system - and is normally only a few cents.
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The write off will create a Creditor General Journal that will be allocated to the invoice.
Small Amount Write off of the invoice from the Payment
An invoice has a small rounding error you want to write off
Small Amount Write off from the Invoice
Bulk Payment of Suppliers
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