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- '''Reference Code''' The field is a unique identifier normally generated by the system (however it can be manually entered if required). will display indicating that if you do not enter a code in the system will create one for you.
- Account Code is required
- Debit or Credit is required
- Enter other information as required
- At the bottom of the screen Total Credits must balance total Debits
- Save Reviewing Journals
- '''Reference Code'''
Include Page SI:Search SI:Search - Double click any journal line to populate the details of that line into the form Journal Status
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- Journal date is date effective
- Reference code is unique for each journal and can be system generated from this screen.
- Many journals created other ways have system generated reference codes.
- External Reference allows capturing of a reference from an external organisation
- Created date, Create user is initial creation
- Description can be use description, on system generated journals a system generated description may be present
- Unnamed field is for Agents reference so all journals related to a Agent will be visible from the Agent record
- Misc Comments field will have "This xxx was electronically generated" if system generated and is not able to be changed by users.
- Account Code is the account to be impacted
- Notes will be system generated if a system generated journal
- Debit or Credit will be completed
- Taxable Supply if tax is required to be calculated
- Tax Amount
- GST Inc flag used to track GST across the system
- Link to link the journal line to an entity in the system such as a sales order, purchase order, service order etc.
- ERP.Order links to a Sales Order - is normally used to track revenue and expenses
- ERP.Event links to an Event - see Event Maintenance
- ERP.Asset links to Financial Fixed Asset Registernormally for purchase, disposal or depreciation
- ERP.Business Entity links to Company
- ERP.StockTranItem links to an Article used for sales, purchases and stock movements
- ERP.AnonymousQuestionaire links to a payment for an anonymous questionairre.
- ERP.Stock links to stock transactions
- ERP.ItemForSale links to Article or Services or Services General Overview
- Once you have selected a link you would like to make select the linked transaction
- Link Description The Journal lines have some additional information
- Tax code is shown as a code
- Qty if the journal relates to a stock movement
- Cleared if the journal line is to be cleared by matching.
- The audit for this journal.
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