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- All persons with an employee card that is flagged as "Driver (BUS)" will be on the rostering list
Entering a booking
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| Note |
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Bookings when first saved (once the booking has a "Booking Number" it has been saved) the status will be "New/Incomplete". Incomplete bookings cannot be scheduled. Indicate the booking is "Ready to Schedule" will trigger validation checks that the required information is there - and the booking will move to "OK". State is required in order to select a rate. |
Incomplete Bookings List
Bookings start as incomplete > until the status is changed to complete. The list of incomplete bookings allows management of bookings that need attention
Pricing of a booking
Contract Prices or Standard Prices use Get Pricing button
will go and calculate the pricing
- The customer price is based on their fare contract for the booking travel date, or if none exists uses the base rates. The rate is by rate fare and vehicle type.
- Additional charges may be added per stop as the stop is entered
- Child seats are also an additional charge per seat
- "Charges Summary" field may be edited
To enter a manual price use FOC / Manual Costing tickbox
Enables overwrite of the final price and charges summary
To enter cancellation fee use XXL Fee
Cancellation fees are held separately to the booking value and any value there will be used instead of the booking value when invoiced
The customer cancellation fee may be added as a $ value or as a % of the fare.
The Driver or Partner cancellation fee may be updated as a $ value or as a % of the normal driver payment
Disputes that should not be invoiced yet
Use tickboxes to indicate a dispute exists:
- Do not RCTI
- Do not Invoice
They will appear on the Disputed Bookings list
Any booking can be flagged as subject to a dispute
Any booking not yet invoiced will not be on the invoice list if flagged
Planning the work by assigning to a vehicle or delegation partner
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If they are not assigned yet they will appear in the top list. Right click to assign them and they will appear in the bottom list.
Note - where a booking is assigned to a partner company there is no need to plan the bookings
Sending the manifest to the drivers
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