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- Deposit invoices do not have GST (Tax type NA)
- Later invoices will credit the deposit amount with no GST (Tax type NA)
- Deposits are taken as part of the sales process
Discounts
- Discounts apply at the following levels
- Quote
- Package
- Sales Order
- Discounts may be adjusted once the sales order is created, all changes are audit tracked.
A sales Order is the customer agreement
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- The customer invoice is for the agreed order value
- The invoice is created at the time of confirming the order
- The date of the invoice is set to be at the date of the expected installation date
- The invoice date may be changed manually
- Progress payments will allocate to the invoice
- An Additional invoice (Credit Note) will be created for changes to the original order
- This invoice will be created at the end of the job once all changes are known
Calculation of the amount to invoice for a date
When a customer needs to make a progress payment -
Preview the amount they need to pay by entering the date they are paying up to - it includes:
- Deposit for articles not yet invoiced
- Restocking fees not yet invoiced
- Services in Delivered status with a required date on or before today
- Delivery fee if any articles or fabrications not flagged as customer pickup are included in invoice and delivery fee has not yet been invoiced.
- Preview invoice also lists any unpaid invoices for this order and any unallocated payments or credit notes.
Then create the invoice and take the payment.
When sourcing from the company that made the sale
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Stock Items | Purchase documents In Franchisor | Stock Receipt Journal in Franchisor | COGS in Franchisor | Sales Invoice in Franchisor (to Franchisee) | Creditor Invoice in Franchisee (to Franchisor) | Stock Receipt in Francisee | COGS in Franchisee | Invoice to Customer in Franchisee | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stock from the Franchisor warehouse sent to franchisee | Not Relevant as stock already exists in the warehouse | Not Relevant as stock already exists in the warehouse | On departure from franchisor warehouse
| On departure from Franchisor warehouse
| On departure from Franchisor warehouse Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Franchisor warehouse Standard Stock Receipt Journal | On departure from Franchisee
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Stock from the Franchisor warehouse sent to Customer Site | Not Relevant | Not Relevant | On departure from franchisor warehouse
| On departure from Franchisor warehouse
| On departure from Franchisor warehouse Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Franchisor warehouse Standard Stock Reciept Journal | On departure from Franchisor warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Stock sourced from a Franchisor supplier to fulfill the order(On a purchase order with other items) | Standard Purchase Order with other items Creditor invoice
| Standard Stock Receipt journal | see either :
| see either :
| see either :
| see either :
| see either :
| see either :
| ||||||||||||||||||||
Stock sourced from a Franchisee supplier to fulfill the order(On a purchase order with other items) |
|
| Purchase documents in Franchisee Creditor invoice in franchisee See when sourcing from a company that made the sale table above. | Stock receipt journal in Franchisee See when sourcing from a company that made the sale table above. | COGS in franchisee See when sourcing from a company that made the sale table above. | Created when sales order Authorised See when sourcing from a company that made the sale table above.
| ||||||||||||||||||||||
Stock Sent by Franchisor Supplier directly to Franchisee (or to site on a purchase order only for that site) | Drop Ship Purchase Order Creditor Invoice
Creditor Invoice
| Not Required as stock never receipted
| Not Required as stock never receipted See Creditor invoice for COGS calculation
| On arrival at Franchisee Warehouse Pricing to be purchase pricing for Franchisee from Franchisee
| On arrival at Franchisee Warehouse Pricing to be purchase pricing for Franchisee from Franchisee Standard Creditor Invoice
| Standard Stock Receipt Journal
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| |||||||||||||||||||||
Services | ||||||||||||||||||||||||||||
Services provided by employees of Franchisor | NA | NA | NA | On Services being completed
| On Services Being completed
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Fabrications provided by supplier of Franchisor
| Fabrication Order => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On departure from Franchisor warehouse
| On departure from Franchisor warehouse
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Delivery provided by supplier (eg Courier) of Franchisor | Delivery Service Event => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On departure from Franchisor warehouse
| On departure from Franchisor warehouse
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Installation provided by supplier of Franchisor | Installation Service Event => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On Services being completed
| On Services being completed
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Commissioning provided by supplier of Franchisor | Commissioning Service Event => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On Services being completed
| On Services being completed
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Installers Stock from the Van(Owned by Franchisor) | NA | NA | On departure from Van warehouse location
| On departure from Van warehouse location
| On departure from Van warehouse location Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Van warehouse location Standard Stock Receipt Journal | On departure from Van warehouse location
| New invoice for changes - created after the end of the job
|
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