Use Sidebar LHS to navigate
For global help click here
Financial Journals across Project Installer Franchise Networks
Table of Contents
- 1 Deposits
- 2 A sales Order is the customer agreement
- 3 Configuring a Sales Order
- 4 The Customer invoice/s
- 5 Calculation of the amount to invoice for a date
- 6 When sourcing from the company that made the sale
- 6.1 Stock Items
- 6.2 Services
- 7 Financial Journals when sourcing from Franchisor for Franchisee Installation Orders
- 7.1 Stock Items
- 7.1.1 Stock from the Franchisor warehouse sent to franchisee
- 7.1.2 Stock from the Franchisor warehouse sent to Customer Site
- 7.1.3 Stock sourced from a Franchisor supplier to fulfill the order
- 7.1.4 Stock sourced from a Franchisee supplier to fulfill the order
- 7.1.5 Stock Sent by Franchisor Supplier directly to Franchisee (or to site on a purchase order only for that site)
- 7.2 Services
- 7.2.1 Services provided by employees of Franchisor
- 7.2.2 Fabrications provided by supplier of Franchisor
- 7.2.3 Delivery provided by supplier (eg Courier) of Franchisor
- 7.2.4 Installation provided by supplier of Franchisor
- 7.2.5 Commissioning provided by supplier of Franchisor
- 7.2.6 Installers Stock from the Van
- 7.1 Stock Items
Overview
Describes the order flow and financial Journals
This includes journals created when a Franchisee sources stock and services from a Franchisor
Deposits
Deposits are money towards a sale - they are not a sale.
Deposit invoices do not have GST (Tax type NA)
Later invoices will credit the deposit amount with no GST (Tax type NA)
Deposits are taken as part of the sales process
Discounts
Discounts apply at the following levels
Quote
Package
Sales Order
Discounts may be adjusted once the sales order is created, all changes are audit tracked.
A sales Order is the customer agreement
Lists Stock Articles that need to get to site
Lists Services that are to be fulfilled
Configuring a Sales Order
Deliveries - of stock Articles and Fabrications to site
Purchases of Stock Articles and configured items required
Fabrications - that are to be created by internal or external persons
Installation Services - that are to be carried out by internal or external persons
Commissioning Services - carried out by internal or external persons
Each of the above may be
Sourced by the Franchisee from their own stock or Suppliers
Sourced by the Franchisor from their own stock or suppliers
The Customer invoice/s
The customer invoice is for the agreed order value
The invoice is created at the time of confirming the order
The date of the invoice is set to be at the date of the expected installation date
The invoice date may be changed manually
Progress payments will allocate to the invoice
An Additional invoice (Credit Note) will be created for changes to the original order
This invoice will be created at the end of the job once all changes are known
Calculation of the amount to invoice for a date
When a customer needs to make a progress payment -
Preview the amount they need to pay by entering the date they are paying up to - it includes:
Deposit for articles not yet invoiced
Restocking fees not yet invoiced
Services in Delivered status with a required date on or before today
Delivery fee if any articles or fabrications not flagged as customer pickup are included in invoice and delivery fee has not yet been invoiced.
Preview invoice also lists any unpaid invoices for this order and any unallocated payments or credit notes.
Then create the invoice and take the payment.
When sourcing from the company that made the sale
Stock Items | Purchase documents | Stock Receipt Journal | COGS | Invoice to Customer | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stock from my warehouse | Not Relevant as stock already exists in the warehouse | Not Relevant as stock already exists in the warehouse | On departure from warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Stock sourced from a supplier to fulfill the order(On a purchase order with other items) | Standard Purchase Order with other items Creditor Invoice
| Standard Stock Receipt journal
| On departure from Warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Stock Sent by Supplier directly to site(on a purchase order only for that site) | Drop Ship Purchase Order (linked to sales order) => Creditor Invoice
Creditor Invoice
| Not Required as stock never receipted
| COGS Journal Not Required as stock never receipted COGS calculation - See Creditor invoice
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Services |
|
|
|
| ||||||||||||
Services provided by employees | NA | NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Fabrications provided by supplier
| Fabrication Order => Creditor Invoice Line
| NA | NA COGS Journal Not Required as stock never receipted Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Delivery provided by supplier (eg Courier) | Delivery Service Event => Creditor Invoice Line
| NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Installation provided by supplier | Installation Service Event => Creditor Invoice Line
| NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Commissioning provided by supplier | Commissioning Service Event => Creditor Invoice Line
| NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Installers stock from the van(Owned by Store) |
|
|
|
|
Financial Journals when sourcing from Franchisor for Franchisee Installation Orders
Franchisee makes the sale
Franchisee sources products and services from Franchisor
Franchisor sources products and services from suppliers
Customer invoice for full job is created at time of sale and future dated to date of installation (the invoice date can be changed).
Stock Items | Purchase documents In Franchisor | Stock Receipt Journal in Franchisor | COGS in Franchisor | Sales Invoice in Franchisor (to Franchisee) | Creditor Invoice in Franchisee (to Franchisor) | Stock Receipt in Francisee | COGS in Franchisee | Invoice to Customer in Franchisee | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stock from the Franchisor warehouse sent to franchisee | Not Relevant as stock already exists in the warehouse | Not Relevant as stock already exists in the warehouse | On departure from franchisor warehouse
| On departure from Franchisor warehouse
| On departure from Franchisor warehouse Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Franchisor warehouse Standard Stock Receipt Journal | On departure from Franchisee
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||
Stock from the Franchisor warehouse sent to Customer Site | Not Relevant | Not Relevant | On departure from franchisor warehouse
| On departure from Franchisor warehouse
| On departure from Franchisor warehouse Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Franchisor warehouse Standard Stock Reciept Journal | On departure from Franchisor warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
|