Managing stock in Franchise Networks is made simple by all companies using a shared stock definition.
Stock Article Definitions
Stock Articles definitions are shared across the group. Users require Secure Features#CanMaintainArticleDetails to make changes to the stock definitions.
Normally only the Franchisor will have access to change information about stock articles
Stock Scarcity
When a supplier has an out of stock situation = perhaps they are awaiting a large shipment - you can flag on the stock article that no stock will be available until the date selected - after this date the stock will resume the normal lead times.
Min / Max Levels on stock that is always stocked
Franchisor can set Min /Max levels for their warehouse if required. Franchisor stock is sourced from the supplier.
Each Franchisee sets a Min/Max Level on the Article for their warehouse. Min/Max Franchisee stock is sourced from the Franchisor.
Franchisee can review Min Max stock that will be requested from the Franchisor at any time
Update the Trigger / Target Levels in the grid
When ready - create a purchase order on the Franchisor
Creates a Purchase Order in the Franchisee AND a matching Sales Order in the Franchisor
The sales order created in the Franchisor will be considered demand by the franchisor min/max level dashboard calculations.
Franchisor View of Min/Max Stock to Purchase
Shows a consolidated view of all purchase orders entered by Franchisees + Sales made by the Franchisor to others + Min / Max levels set in the Franchisor warehouses
Stock replenished only when sold
Franchisor view across the Franchise Network
The stock management dashboard shows the stock required in each warehouse - based on the stock that is on orders to be dispatched from that warehouse.
Choose a Warehouse (eg Franchisee) that is to be supplied
The Purchase Order is then receipted at the Warehouse (eg Franchisee)
The PO showing in the list of receipts expected by the warehouse - right click to action
The Franchisee cannot open the PO from here - so they cannot see prices, supplier stock numbers etc
The PO Status will be updated to Received
Count the stock as per any other PO Receipt
The Transactions created
- Stock Receipt Journals in the Franchisee
- Creditor invoice in the Franchisee on the Franchisor for the stock cost + Franchise Commission.
- Matching Debtor Invoice in the Franchisor on the Franchisee for the stock cost + Franchise Commission
- Creditor invoice in the Franchisor on the Supplier for the stock cost