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Managing Stock in a Franchise Network

Owned by P Sawkins (Unlicensed)
Last updated: 02, May, 2017
4 min read

Managing stock in Franchise Networks is made simple by all companies using a shared stock definition.

Stock Article Definitions

Stock Articles definitions are shared across the group.  Users require Secure Features#CanMaintainArticleDetails to make changes to the stock definitions.

Normally only the Franchisor will have access to change information about stock articles

Stock Scarcity

When a supplier has an out of stock situation = perhaps they are awaiting a large shipment - you can flag on the stock article that no stock will be available until the date selected - after this date the stock will resume the normal lead times.

Min / Max Levels on stock that is always stocked

Franchisor can set Min /Max levels for their warehouse if required.  Franchisor stock is sourced from the supplier.

Each Franchisee sets a Min/Max Level on the Article for their warehouse.  Min/Max Franchisee stock is sourced from the Franchisor.

Franchisee can review Min Max stock that will be requested from the Franchisor at any time

Update the Trigger / Target Levels in the grid 

When ready - create a purchase order on the Franchisor

Creates a Purchase Order in the Franchisee AND a matching Sales Order in the Franchisor

The sales order created in the Franchisor will be considered demand by the franchisor min/max level dashboard calculations.

Default delivery day will be that set on the Debtor and use the default delivery method

Franchisor View of Min/Max Stock to Purchase

Shows a consolidated view of all purchase orders entered by Franchisees + Sales made by the Franchisor to others + Min / Max levels set in the Franchisor warehouses

Stock replenished only when sold

Franchisor view across the Franchise Network

The stock management dashboard shows the stock required in each warehouse - based on the stock that is on orders to be dispatched from that warehouse.

Hence - if a sales order was placed in a Franchisee - and the customer is picking up from the Franchisor warehouse - that requirement will show on the Franchisor Warehouse
If a sales order was placed in a Franchisee and the customer is picking up from the Franchisee - that requirement will show on the Franchisee Warehouse

Choose a Warehouse (eg Franchisee) that is to be supplied

The Purchase Order is then receipted at the Warehouse (eg Franchisee)

The PO showing in the list of receipts expected by the warehouse - right click to action

The Franchisee cannot open the PO from here - so they cannot see prices, supplier stock numbers etc

The PO Status will be updated to Received

Count the stock as per any other PO Receipt

The Transactions created

  1. Stock Receipt Journals in the Franchisee
  2. Creditor invoice in the Franchisee on the Franchisor for the stock cost + Franchise Commission.
    1. Matching Debtor Invoice in the Franchisor on the Franchisee for the stock cost + Franchise Commission
  3. Creditor invoice in the Franchisor on the Supplier for the stock cost

 

For information about SaaSplications go to http://saasplications.com.au