Overview

Ownership 

Assets can be

• owned by you 
• or owned by others - eg a customer or supplier

Track who had the asset / when

Assigned any Asset to a user - eg: track who was driving the car - or who has that phone or computer

Asset Types and Asset Profiles

Assets Types are used by the system

• • Vehicles (eg Truck, Car, Bus, Trailer)
    • Trucks are used to carry stock (eg Waybills)
    • Buses are used to carry people (eg Shuttle or Tour Buses)
  • Computers, phones etc
  • POS
    • Tills used in the business are defined here
  • Production Equipment
    • Manufacturing Stations are defined here
  • Other assets to track
    • Equipment supplied to customers by others - for example - Fridges or displays or shelving

Asset Profiles:

One Asset Type may have many Asset Profiles

Asset Profiles have information that may be used by the system - or simply held for information

For companies that purchase multiple of the same asset - they can all have the same Asset Profile.

Example bus profile

Fuel type is used to default on "Fuel Card" usage screen

Example Computer Profile

Fuel Cards

Fuel cards linked to the debtor will simplify the entry of Fuel card Statements - review Creating and Managing Bank Accounts

Asset Status

Asset Statuses include

• Planning - an Asset in use
• Active - an Asset in use that is also Financially Depreciating
• Inactive - an Asset no longer used - will not appear in Asset lists but can be made active again
• Closed - an Asset that was depreciated and was then disposed of

Extended Attributes

Model / Brand identifiers

These are "smart lists" that allow you to use previously used values