Table of Contents

Overview

Used to track payments To Creditors, the amount and the bank account to expect it to leave from.

Payments are allocated to open invoices and reconciled on the Creditor Payment 

From the Action button you can print, email, reverse a payment or create a Journal Template.

To find existing Creditor payments

1. Find browse Journals screen
2. Double click (right click) to open
3. Use "Show Invoices Allocations" to review / adjust allocations

To enter a new creditor payment

From the Supplier (Creditor)

1. Action - Create Payment

From a Creditor Invoice

1. Action - Pay this Invoice - screen will populate with full value of the invoice

From the Supplier Menu

Creditor Payment Details

1. Choose Payment Method:
   1.  Cash - enter cash amount and Petty cash account to use
   2. Cheque - enter bank account and cheque number
   3. Direct Deposit - enter bank account
   4. Credit Card - enter card account details (note this will NOT pass a transaction to eWay)
   5. Money order - enter number and bank account
   6. EFTPOS - enter confirmation number
   7. Direct Debit - select bank account details
2. Enter '''Amount'''
3. Save

• Description is where you can enter notes to explain the transaction
• Created Time/Date and Create User are only updated when the record is first created. 
• To see changes to tracked fields since use the Audit

Invoice Allocations

Available invoices will show in the bottom grid allowing you to select using checkbox to allocate

• • Invoices will sort by oldest first
  • Total Allocated will populate with the amount that has already been allocated to invoices
  • Any invoices that have already been allocated to the payment will have a value in '''Allocated''' column
• Can select on the invoice line the checkbox '''Alloc''' to allocate or type a value into the Allocated column
  • Use "Save Allocations" Button when finished.

Edit options

Note - access to some options may require the related Secure Features on your role