Table of Contents

Overview

When in a sales order and a customer has an urgent requirement for stock

or the volume is very large and the supplier will send direct to the customer.

see also Printed Tableware - customer specific print

Sales Order entry

Right click on the line(s) to be drop shipped (sent directly from the supplier).

Purchase Order(s) will be created and shown to the operator

When the Sales Order is Authorised - the Drop Ship Purchase Order(s) will open.

Do you want your supplier to know your customer ?

1. Decide if you are going to manage the delivery (eg booking courier directly) or if your customer is.
   1. If you are organising delivery - enter the courier and booking number.  The PO sent to the supplier will NOT have the end customer details showing.
   2. If the supplier is organising delivery = the end customer details will show.

1. Update notes if required
2. Send the PO to the supplier

Processing a Drop Ship Purchase Order

Drop Ship Purchase Orders are never received by your warehouse - they are received by your customer.  Proof of delivery may come from either your driver doing the delivery - or a courier company providing POD.

Drop Ship Purchase Orders are not listed on the Stock Receipt Form.  

Drop Ship Purchase Orders that ARE to be delivered by your company will show on "Shipments in/out Dashboard"

Supplier Invoice Quantity

1. You can update counts Manually if required.
2. Status Menu (if status is received and there are lines in plan status) = "All counted. Any uncounted lines will default to invoice or order quantity. Create Invoice" 
   
   • All PO lines with a status of Plan and no Counted quantity will have the Counted quantity updated to the Invoice quantity, if any, or the Ordered quantity.
   • All PO lines with a status of Plan and a Counted quantity will be set to Counted status.
   • If there are any mismatches between Ordered and Counted quantities:
     • If the sales order has not been invoiced then the Deliver quantity on the linked sales order line will be set to the PO Counted quantity. When the sales order is invoiced this quantity will be used.
     • If the sales order has been invoiced then a text log showing the differences will be displayed so that the user can raise a credit note or invoice as required.
   • The purchase order will be invoiced, subject to the usual matches between Ordered, Shipped and Counted.

Sales order Invoicing

1. If a sales order has DropShip lines and it has no lines to be picked then the sales order will be invoiced after the DropShip purchase orders have been created (debtor is COD check removed).
2. Right click on Drop Ship sales order line to open linked purchase order ( shows PO code and status )

Purchase Reports

Purchase Report will list POs in Plan status that should be sent to the supplier within the next 7 days to be received by the ETA.

1. Sent column highlighted pink if PO should be sent today or earlier.
2. Sent column highlighted yellow if PO should be sent in next 7 days.
3. Hint shows date PO should be sent.

Drop Shipments to a Franchisee Ordered by a Franchisor

When a franchisee needs some stock from the Franchisor - a sales order is entered in the Franchisor.  Some of the order lines may be marked as "Drop Ship" - ie the franchisor instructs a supplier to send a PO direct to a Franchisee store.

So a sales order may be a mix of:

• Ship from the warehouse items
• Drop Ship from a number of supplier direct to store (each supplier will have a unique purchase order)

The Drop Ship Purchase Orders:

1. Will show in the Franchisee's Warehouse In/Out dashboard.  The PO number will be suffixed with an * if it 'belongs' to Franchisor.
2. If the sales order has a 'PO Number' listed then this will display as a hint on the PO number.
3. Right click to open a PO Stock Receipt form, with or without counting.
4. When the last line is counted the PO status will be set to Counted and intercompany invoices created:
   1. a debtor invoice from Franchisor to the Franchisee
   2. a creditor invoice from the Franchisee to Franchisor 
   3. Both invoices will be linked to the sales order.
   4. The debtor invoice will also sbe visible from the PO
5. The creditor invoice from Franchisor to the supplier will not be created at this time.
   1. The creditor invoice from Franchisor to the supplier will be created when accounts in Franchisor receive the invoice from the supplier.
   2. The invoice will be linked to the PO as normal
   3. The Creditor Invoice will also show in the sales order Journals list in the Franchisor - so can clearly see if it has been invoiced

Non-Drop Ship sales order lines

When all of the non-Drop Ship lines on the sales order are picked - then for all non-Drop Ship lines only - invoices will be created

1. 1. a debtor invoice from Franchisor to the Franchisee
   2. a creditor invoice from the Franchisee to Franchisor

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