Overview
Each business will have different POS screens to suit their business process - most are touch screen with images - it depends what the business would like.
The POS is not disconnected - it is simply POS screens that use the system - so an internet connection is required.
The POS can use a known customer (who may have payment terms) or uses the generic cash customer. Every transaction is a separate transaction and will have individual GL journal lines in the system so very detailed reporting is possible.
Barcode Scanning
A barcode scanner is seen as a keyboard on the machine. The scanner needs to be configured to read the range of barcodes used. See Setting up Barcode Scanners
When the scanner is used - the number scanned can determine what is done by the POS
- Products for sale are added to the order
- Gift cards are captured to be used or purchased
- Loyalty cards will find the customer and hence the customers pricing, offers, terms etc will apply
Fingerprint Scanners
Used to identify who entered a transaction, start and end of shift, approve transactions etc - see Fingerprint Scanners
Code and Pin
Code and Pin can be used in place of fingerprint scanners at any time..
Bank EFTPOS machines
Each bank uses a small number of machines. The machines communicate with the POS using PCEFTPOS - see setting up POS EFTPOS
The EFTPOS machines are linked to banking batches - so the transactions all group together into a single click clearing in the Bank Req. The cutoff times for the bank involved is used to group the transactions by terminal into batches.
Start of Day
Confirm start and float added. Can track partial float into the till if required
End of Day
Cash counting, entry of petty cash spend, removal of next days float and banking process. Where a cash count discrepancy exists an adjustment journal is created.