Table of Contents
Overview
Regular stock takes ensure the inventory levels in your account are accurate.
Options:
- require that all items get counted - so the only items in a location after the stocktake will be the ones counted
- enable updates only on items you do count
Stocktakes are designed as a blind two count process to cross check counts.
A Stocktake will be compared to current stock levels when completed and will write appropriate journals to write off or create stock
You will need the Secure Features ''Is Stock Manager''
Set stock locations that store stock to "Lot"
When setting up a new company that has existing stock - you can count the stock and not write journals - instead using a single journal line for the stock value.
This feature can also be used to count stock that you do not need to do journals for adjustments - for example stock held on consignment
Doing a regular Stocktake
Until you get experienced - count a single warehouse bay at a time.
- Have the Secure Features ''Is Stock Manager''
- Set stock locations that store stock to "Lot"
Select the area that will be counted in one count
- Counted Items Only - Only the items counted will be updated - all other items in the locations will remain at current stock levels
- Full - only stock counted will remain in the bay after counting
- Notes might be useful later
Start first count
To start the first count
To Count
Multiple users may be entering data for a count at the same time
Finish first count and start second count
When ready to finish first count
Can compare with system stock levels before closing
Or can simply close first count and begin second count.
Second Counters find stocktake that needs a second count
If the stocktake does not need a second count - copy the first count to a second count
Count the stock in the same way as the first count.
Comparing 1st and 2nd Counts
Close Second Count and Report Differences
Any differences will show in a report - allowing a recount of any discrepancies
Simply update the counts until you are convinced the second count is correct.
Report differences again
After any changes to counts you will need to report differences again to proceed
Comparing Second Count to System Stock Levels
Again a list will show - recheck and update any counts you want
Journal Stock Differences
Will create the required journals
Stock take adjustment GL account is configured in Symbols Config as "Stock TakeAdjustmentGLCode"
User will require the Secure Feature "Can Record Stock Adjustment"
Status will become closed.
A stocktake can be cancelled at any time, unless it has a status of Cancelled or Closed, by choosing 'Cancel Stocktake without updating' from the Status/Action menu.