Purchasing Module

Purchasing Module

Stock and Non-Stock Purchase Orders track purchasing in the system

1. Purchase orders can be created based on sales history and expected sales 
2. Purchase orders can be for multiple warehouses or stores
   1. Received by one Warehouse from the supplier
   2. Distributed to the other warehouses by automatically created move orders

Entering Purchase Orders is made easy:

• The system remembers all items this supplier has provided for you previously and provides them in a drop down list.
• Lead time and quarantine time are looked for on the Article and if no value then Supplier defaults are used
• History is available on the supplier and also on the Article
• Previous price or standard price can be used to default to the price

Purchase Order Reporting

Purchase Order Reports highlight overdue, delayed and changed Purchase orders, count vs ordered discrepancies and indicate those received and counted but not yet paid.  The reporting also provides an indication of Foreign Exchange requirements.

Landed Costing

When the stock is to be marked up by transport, duty and other costs

• use Simple Landed Costing if there are few costs and they are applied based on value only - you can enter this after the stock is received.
• use full Landed Costing if you have many costs and wish to apply them using value, weight, volume or a manual spread of costs - enter a estimate before the stock arrives, later link it to actuals.

Forecasting

There are a couple of methods of doing forecasting

1. Simple time based  Forecasting using flat sell rates, existing orders and estimating the time your stock and purchases will last
2. Complex Clothing Seasonal Sales Forecasting
3. Complex Sales Based Forecasting Training

Inter-company

When trading between your own companies - the Host Company is the Debtor and hence is automatically eliminated from consolidation reports.  

An inter-company Purchase Order will auto-create a matching sales order when the status moves from Plan Status.  An inter-company Creditor invoice will create a matching (and locked) inter-company Debtor invoice.