Table of Contents
Overview
Describes the order flow and financial Journals
This includes journals created when a Franchisee sources stock and services from a Franchisor
Deposits
Deposits are money towards a sale - they are not a sale.
- Deposit invoices do not have GST
- Later invoices will credit the deposit amount with no GST
A sales Order is the customer agreement
- Lists Stock Articles that need to get to site
- Lists Services that are to be fulfilled
Configuring a Sales Order
- Deliveries - of stock Articles and Fabrications to site
- Purchases of Stock Articles and configured items required
- Fabrications - that are to be created by internal or external persons
- Installation Services - that are to be carried out by internal or external persons
- Commissioning Services - carried out by internal or external persons
Each of the above may be
- Sourced by the Franchisee from their own stock or Suppliers
- Sourced by the Franchisor from their own stock or suppliers
The Customer invoice/s
- The customer invoice is for the agreed order value
- The invoice is created at the time of confirming the order
- The date of the invoice is set to be at the date of the expected installation date
- The invoice date may be changed manually
- Progress payments will allocate to the invoice
- An Additional invoice (Credit Note) will be created for changes to the original order
- This invoice will be created at the end of the job once all changes are known
When sourcing from the company that made the sale
Stock Items | Purchase documents | Stock Receipt Journal | COGS | Invoice to Customer | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stock from my warehouse | Not Relevant as stock already exists in the warehouse | Not Relevant as stock already exists in the warehouse | On departure from warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Stock sourced from a supplier to fulfill the order(On a purchase order with other items) | Standard Purchase Order with other items Creditor Invoice
| Standard Stock Receipt journal
| On departure from Warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Stock Sent by Supplier directly to site(on a purchase order only for that site) | Drop Ship Purchase Order (linked to sales order) => Creditor Invoice
Creditor Invoice
| Not Required as stock never receipted
| COGS Journal Not Required as stock never receipted COGS calculation - See Creditor invoice
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Services | ||||||||||||||||
Services provided by employees | NA | NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Fabrications provided by supplier
| Fabrication Order => Creditor Invoice Line
| NA | NA COGS Journal Not Required as stock never receipted Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Delivery provided by supplier (eg Courier) | Delivery Service Event => Creditor Invoice Line
| NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Installation provided by supplier | Installation Service Event => Creditor Invoice Line
| NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Commissioning provided by supplier | Commissioning Service Event => Creditor Invoice Line
| NA | NA Creditor Invoice line is journaled to cost of sale | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||
Installers stock from the van(Owned by Store) |
Financial Journals when sourcing from Franchisor for Franchisee Installation Orders
- Franchisee makes the sale
- Franchisee sources products and services from Franchisor
- Franchisor sources products and services from suppliers
- Customer invoice for full job is created at time of sale and future dated to date of installation (the invoice date can be changed).
Stock Items | Purchase documents In Franchisor | Stock Receipt Journal in Franchisor | COGS in Franchisor | Sales Invoice in Franchisor (to Franchisee) | Creditor Invoice in Franchisee (to Franchisor) | Stock Receipt in Francisee | COGS in Franchisee | Invoice to Customer in Franchisee | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stock from the Franchisor warehouse sent to franchisee | Not Relevant as stock already exists in the warehouse | Not Relevant as stock already exists in the warehouse | On departure from franchisor warehouse
| On departure from Franchisor warehouse
| On departure from Franchisor warehouse Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Franchisor warehouse Standard Stock Receipt Journal | On departure from Franchisee
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Stock from the Franchisor warehouse sent to Customer Site | Not Relevant | Not Relevant | On departure from franchisor warehouse
| On departure from Franchisor warehouse
| On departure from Franchisor warehouse Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Franchisor warehouse Standard Stock Reciept Journal | On departure from Franchisor warehouse
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Stock sourced from a Franchisor supplier to fulfill the order(On a purchase order with other items) | Standard Purchase Order with other items Creditor invoice
| Standard Stock Receipt journal | see either :
| see either :
| see either :
| see either :
| see either :
| see either :
| ||||||||||||||||||||
Stock sourced from a Franchisee supplier to fulfill the order(On a purchase order with other items) |
|
| Purchase documents in Franchisee Creditor invoice in franchisee See when sourcing from a company that made the sale table above. | Stock receipt journal in Franchisee See when sourcing from a company that made the sale table above. | COGS in franchisee See when sourcing from a company that made the sale table above. | Created when sales order Authorised See when sourcing from a company that made the sale table above.
| ||||||||||||||||||||||
Stock Sent by Franchisor Supplier directly to Franchisee (or to site on a purchase order only for that site) | Drop Ship Purchase Order Creditor Invoice
Creditor Invoice
| Not Required as stock never receipted
| Not Required as stock never receipted See Creditor invoice for COGS calculation
| On arrival at Franchisee Warehouse Pricing to be purchase pricing for Franchisee from Franchisee
| On arrival at Franchisee Warehouse Pricing to be purchase pricing for Franchisee from Franchisee Standard Creditor Invoice
| Standard Stock Receipt Journal
| Created when sales order Authorised Invoice Date to be installation date (ie in future)
| |||||||||||||||||||||
Services | ||||||||||||||||||||||||||||
Services provided by employees of Franchisor | NA | NA | NA | On Services being completed
| On Services Being completed
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Fabrications provided by supplier of Franchisor
| Fabrication Order => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On departure from Franchisor warehouse
| On departure from Franchisor warehouse
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Delivery provided by supplier (eg Courier) of Franchisor | Delivery Service Event => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On departure from Franchisor warehouse
| On departure from Franchisor warehouse
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Installation provided by supplier of Franchisor | Installation Service Event => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On Services being completed
| On Services being completed
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Commissioning provided by supplier of Franchisor | Commissioning Service Event => Creditor Invoice Line
| NA | Creditor Invoice line is journaled to cost of sale | On Services being completed
| On Services being completed
| NA | NA | Created when sales order Authorised Invoice Date to be installation date (ie in future)
| ||||||||||||||||||||
Installers Stock from the Van(Owned by Franchisor) | NA | NA | On departure from Van warehouse location
| On departure from Van warehouse location
| On departure from Van warehouse location Standard Creditor Invoice linked to sales invoice in Franchisor | On departure from Van warehouse location Standard Stock Receipt Journal | On departure from Van warehouse location
| New invoice for changes - created after the end of the job
|
Purchase order is not linked to sales order
Related articles
Filter by label
There are no items with the selected labels at this time.