Table of Contents
Entering a Spend Table of Contents
Spending Company Money
Spend Money - is spending some company money (normally cash)
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Example from the Drivers Portal
You may have
- Spent your own money - and need money back
- Used a company card - so a journal will be required on your card
- Spent cash you collected - a journal is required that reduces your cash count
Counting expected Cash includes spend money amount
The cash count has already included the Spend money amount and reduced the expected cash count.
Approving the Spend Money amount
A person says they spent company cash - however the expense needs to be approved
A user with the secure feature - SecureFeature "CanJournalSpendMoney"
However - this does not create the Journal in your system as you first need to approve the spend money amount. When you navigate to the Journal Batch screen - you will see the spend money amount - but no journal will be listed
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needs to Navigate to the person screen (the person who raised the spend money claim) and Note the way the money was spent - Cash, card, or own money.
The Journal Batches cannot be finalised without the spend money approved (as the approval creates the required journal)
If the claim is not allowed - Delete it
Or move to "Rejected" status.
Funds will be short on the cash count and need to be made up. If the batch is closed and banked short of cash a discrepancy journal will be created that is linked to the batch.
If the claim is allowed - Create the associated journal in the system
The journal will attach to the batch as an amount spent.
If it was NOT company money = then the person needs to be re-imbursed
Expenses - is spending your money - you need to be re-imbursed
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Both use Expense codes
- Setup Expense codes in the system
Entering expenses requires access to the expenses entry screen
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- a creditor invoice will be created and a payment can then be made.
Setup of Expense Codes
