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Used to track who owes you money, the terms your customers have (Prepay, COD, # Days from invoice date, End Of Month) and provides easy to use lists to call and collect aged debts.
Your Debtor may may be a Company or an individual Person and - each Company or Individual may also be a Creditor. If you have a customer approval process then the New Accounts Dashboard enables a review and activation of proposed accounts.
You can setup the number of days Terms you want to manage for Customers and Suppliers and Manage Stop Supply using the workbench
- The terms on the Customer or Supplier will be applied automatically from the journal date of the invoice to create a due date.
- Changing the Debtors Terms will update due date on all open invoices. You can manually extend the due date on any invoice.
- You can send regular statements (email or print) with personalised messages to non-zero debtors automatically when invoices become overdue
- List all debtors out of terms with grace days.Put all debtors out of terms plus grace days days then put them on Stop Supply
- Manage who in a company hierarchy will receive and pay as often one company pays another companies invoices.
- Elegant end of trading process for companies that cease trading using Stop Supply so you can continue the collection process and automatically archive them from active lists. See Managing end-dated Debtors.
General features
- Manage who in a company hierarchy will receive invoices and pay
- For example if one company pays another companies invoices.
- Elegant customer on boarding process allowing simplified information entry including initial sales order at COD status then tracking the Credit Application process as they move to being an account customer including companies that have changed hands and are using a very similar trading name.
- Track company ownership and directorships to get a clearer picture of total funds owing across a group.
- Credit card payments on sales orders, the Webstore Module or Customer Portal Module using Eway Credit Card Gateway Module are grouped and matched with the bank statement as a single match.
- Manage repeating or regular invoices using Journal Templates to quickly create invoices
- Manage Large Buying Groups remittance advice uploads and allocations
- Delivery runs dashboard to update sighting of signed invoices, cash and cheque payments collected by delivery drivers and manage "orders not delivered" rollbacks
See also Accounts Receivable, Refunds, Payment with Advice, Debtor Credit Notes
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