Banking Batches

Overview

When cash is being collected by van drivers for transactions it can be entered here. Drivers count cash using Payments from Delivery Runs

To Record the money for a delivery runh3.

1. Create a batch in Batches for Debtor Payments
2. Batch will appear in list - double click to select
   1. Note that Debtor Payment also uses these batches
   2. Totals include the cash and cheque amounts associated to this batch through Debtor Payment
3. Count cash can be Recorded
4. Lock Batch - nothing can be added to it (but things can be deleted from it Paul)
5. List Locked Payment Batches - will show locked batch
6. choose the bank account
7. Consolidate and Print - will print a deposit slip for an amount of money - the cheque amount only not working Paul
   1. Two PDF's created - one with cheques and one with a cash summary not working
8. Recorded and Counted columns must have cash counted if this is to be added to the batch
9. Note - if cash was not counted - will not be included. Also if consolidate and print has been done - can then add cash counts, then list locked payment batches, then choose bank account then consolidate and print again and total will update. PaulProblems with this screen - only discrepancy is recorded vs cash column - should also compare the cash counted vs the cash recorded by payments and expenses against the batch. Also "Create Cash Discrepancy Journal" does not popup with reason and was not able to find the journal

   General Tab

• Description to be used to identify the batch
• Date of the delivery run
• Total amount of money expected collected on the run
• Total spent is amount spent by the driver on parking etc on the run
• Number of cheques collected
• Cash only is the expected cash to be collected
• Lock Batch button enables the batch to be locked so no more transactions can be entered
• Create cash discrepancy journal is a simple way to create a journal for the difference between the amount counted and the amount expected. Cash collected is entered
• Recorded by the driver SF
• Counted by a second person in the office as double check
• List locked Payment Batches Button SF
• Consolidate and Print Button SF
• Close these batches - journal into bank account button SF
• Selection to nominated bank account that funds will be deposited into

  Journals Tab

  Once a batch has been selected from the history tab this provides a list of the journals that this batch are linked to including:
• Cash
• Cheque details
• Invoices

  History Tab

  A listing of all batches that have been done with the ability to filter by date to find relevant batches. Double click on the batch to populate the rest of the tabs with the information about this batch.