Creditor Payment

Table of Contents

Overview

Used to track payments To Creditors, the amount and the bank account to expect it to leave from.

Payments are allocated to open invoices and reconciled on the Creditor Payment 

From the Action button you can print, email, reverse a payment or create a Journal Template.

How to use Creditor Payment

To review existing

1. Navigate using GL menu to Findbrowse Journals and use '''Creditor Payment''' to filter, Can sort on columns
2. Double click (right click) to select and populate the form
3. click '''Show Invoices Allocations button''' to review allocations of this payment

To enter new

1. '''Creditor''' Search
2. Choose Payment Method includes Cash, Cheque, Direct Deposit, Credit Card, Money order, EFTPOS, Direct Debit. Selection will change the fields available on the form.
3. Enter '''Amount'''
4. Select Bank account selects from available bank accounts for the Host Company you are logged into and will add this transaction to the Bank Reconciliation
5. Enter details depending on payment method
6. Save

General Tab

• '''Creditor Code''' Search
• Payment Method includes Cash, Cheque, Direct Deposit, Credit Card, Money order, EFTPOS, Direct Debit. Selection will change the fields available on the form.
• Amount
• '''cheque number''' if required
• Bank account selects from available bank accounts for the Host Company you are logged into and will add this transaction to the Bank Reconciliation
• '''Branch''' is customers BSB
• '''Account number''' is customers bank account number
• '''Account Name''' is customers bank account name
• field is a unique identifier normally generated by the system (however it can be manually entered if required).
• Description is where you can enter notes to explain the transaction
• Created Time/Date and Create User are only updated when the record is first created. To see changes to tracked fields since use the Audit

Invoice Allocations

Available invoices will show in the bottom grid allowing you to select using checkbox to allocate

• • Invoices will sort by oldest first
  • Total Allocated (bottomRHS) will populate with the amount that has already been allocated to invoices
  • Any invoices that have already been allocated to the payment will have a value in '''Allocated''' column
• Can select on the invoice line the checkbox '''Alloc''' to allocate
  • Will update the '''Allocated''' column with amount - can overwrite
  • Will update the '''Open amount''' and show the balance owing
  • '''Save Allocations''' when finished - or your work will not be saved.

Bottom of the form

*The Action button options will change depending on

• Options chosen in the form
• The Person using the forms access to Secure Features
• The status of the record or transaction

 Actions include

• Fix COGS 
• Hold this payment
• Email to entity (with email address showing)
• Reverse this Journal
• Make standing Journal