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- SKU/Item Code (is stock keeping unit) is also search code. Use this field to Useful things to know#Searching in the system for an Article you are looking for.
- Note changing SKU/Item Codes can only be done by persons with the Secure Feature of "Can Maintain Article Details" when it has a qualifier >0
- Name is commonly displayed as well as SKU in the system
- Description
- Category is used in a number of areas in the system and is setup in Article Categories where you can see all the items that belong to a particular category.
- Purchasing
- Portal
- Webstore
- Quantity Unit is the base unit of measure
- each
- bulk/pack (allows product weight per pack to vary)
- Pack - is made up of components
- Other - eg dual units of measure (meats, cheese etc) or lengths (wood, metal etc)
- On Hand is the current total quantity of the item in stock in this entity - have a look at Article#Stock Tab for details across warehouses / Franchises
- On Sales order is the current quantity that has been committed in the system but have not yet been shipped. To be included the order must be committed
- Storage requirement will limit the stock locations available to those that comply with the storage requirement
- ETA is expected date for next arrival of a purchase order
- Barcode is an alphanumeric field to store the barcode definition
- There is the ability to add as many barcodes as you want per product
- There is a global barcode management feature - populate all the barcodes you have purchased then gradually consume them as you assign them to products
- Price GST indicates if this Article is generally sold as GST-inc
- Default Value Price is a value that can be used if a different estimate of the value of inventory is of interest than the inventory standard cost
- Buy / Sell Setting indicates if it can be purchased, sold or is only an internal item
- Buy / Sell GL accounts can be used to over-ride the defaults held at supplier or GL Control Accounts
- Purchase multiples can be specified using Quantity price breaks
- Supplier factory - if a supplier has multiple factories then purchase orders will limit to the factory
- Pallet arrangements with units per layer, layers per unit from supplier, for storage and to ship can all be held
- Shopping cart status - featured, new, top seller, hidden
- Country of Origin - used for international sales orders to indicate country of origin
- Export Description - where a different item description is desired for export orders
- Product Status
- Active
- Proposed - cannot yet be sold - but can be placed on sales orders to indicate possible demand - see Managing Clothing Articles
- Runout (until sold) cannot be added to purchase orders and is not planned by Product Forecasting - Based on Sales History
- Hold (Temporary) - visible on sales orders and purchase orders however cannot be added
- Inactive - only found when searching for inactive products
- Default Buy Price is the default price to use on Purchase orders
- Default Sell Price is the default price to use if no other price list applies to the order
- Note that if there is no default sell price the item will not be found by the sales order when looking up items unless there is a sell price volume price break
- Average cost - is a rolling average and updated by Landed Costing
- EPA container quantity is used for Container Deposit Scheme reporting
- Mass is used for planning Cartonising process, delivery vehicle weight planning, Landed Cost allocations
- Net Mass is the item only
- Gross Mass is the item plus packaging
- Physical Dimensions is also use for planning Cartonising process, delivery vehicle volume planning, Landed Cost allocations
- Width, Depth, Height, Packing Factor (for items that pack below their cube volume)
- GL Account is the default GL account to use when selling this item
- Manufacturer is the default manufacturer for this item and is used in Purchase Orders to reduce the lists of items by manufacturer when required
- Their Part Number outlines the part number that is used by the supplier and placed on the purchase order sent to the supplier
- Brand is the suppliers brand - or house brand for the product
- Range is the product range within the product brand where this applies
- Spec / MSDS links to documents held in the system that may be referenced by multiple Articles
- Product Livespan and Available Warrantee
- Not available before or after limits ability to use the Article in sales and purchase orders, it can still be used however warnings will make it more difficult to use
- Warranty Period (months) - duration of customer warrantee from purchase
- Supplier warrantee period (months) - duration of customer warrantee from purchase that supplier will cover
- Serial Mode
- Generated on sale
- Aquired on sale
- Generated on Receipt or manufacture
- Aquired on Recept or manufacture
- Private SKU Owner - Stock Article will only be visible to
- An individual debtor - if entered
- A buying group member - All Debtors linked to the buying group will be able to purchase this product
- State Availability
- If no states are ticked - the stock is available in all states
- If some states are ticked - the stock is only available in those states
- Replenishment quantity is default quantity for replenishment of pickface
- lead times for PO to Delivery, Quarantine can over-ride supplier defaults
- Maximum shelf life - reduces errors in data entry
- Sell rates are calculated regularly by warehouse / retail store
- Default expiry days, useby horizon days (min useby days for customers), distributor horizon days - all can over-ride defaults from the supplier that can overide defaults on Maintain Stock Control Settings
- NIP (If Expiry Dated products)
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- Image picture can be uploaded - will be visible on the RHS when you right click "Display Refresh"
- Thumb image can be uploaded
- Will be visible below use right click "Display Refresh"
- Shopping Cart status is used to determine if the Article is
- Special - note this is used in the Agent Portal
- Show (or not visible)
- Featured - for feature areas of the website
- New - to show where new items will display
- Gender for items like clothing that are gender specific
- Colour is an example field that has been placed into the system
Sizes / Colour variants Tab
If you are using sizes you will have the sizes tab. Products are grouped and then have sizes for each SKU.
Some products with sizes have majority of information different (size, weight, price, etc ) like sheet sets in cot, single, queen, king etc.
Some products with sizes have majority of information the same (size, weight, price etc) like the same shirt in small, medium or Large - here you can flag a "Parent" that tracks this data for the other grouped items.
Audit Tab
Tracks a history of the line level transactions that are associated with this Article. To use this view you must Right Click and Refresh to populate the grid. Note that some views will require the dates to be filled in at the bottom (watch for the messages at the bottom of the screen)
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