Overview

Used Journal Batches are used to group together journals for different reasons in the system eg:

...

The system creates a Journal batch when

• Creating an ABA file to send to the bank for Creditor Payments
  • Note the batch must be will be Type of "direct deposits" and must chose have a bank account to get this option on the action menu. 
  A
  • account reference
• Creating an ABA file using a clearing account - ie If a single payment on your bank statement relates to multiple records you can batch them together to match your bank reconciliation
  • eg: used to batch together credit card payments for the day day
  • eg: if you send a group of payments to your bank and it results in a single line on the bank account (tick use clearing account)
• A delivery run groups COGS journals to more easily report on results
• A driver has collected cash from multiple customers and the system links then together in them together as part of the Banking Batches process
• A driver has collected credit card payment slips and they need to be grouped together for counting total takings by the driver
• Adhoc grouping of journal batches to more easily manipulate them in the system Batches may be created in other places in the system
• Bulk Pay Suppliers Creates batches in order to group payments ready to create an ABA file and also to group cheque payments
• Banking Batches creates batches to group items that may appear as a single payment line (Eg Cash Sales) on a Bank Reconciliation
  How to use the Payment Batches 
  When Reviewing

1. Navigate to Batch Locator Tab
2. Double click to select batch an populate screen
3. Review Details in the rest of the form

Debtor Batches

When creating a Debtor patch to receive money

1. Enter a name
2. Choose '''Journal type''' as '''Debtor Payment'''
3. Special Type '''Undeposited Funds'''
4. Save
5. Go to Banking Batches Action Button at bottom of screen

• Varies depending on information in the screen
  • Print
  • Email - choose a template in the next dropdown
  • Close batch

General Tab

The group information for the creditors batch

• Description
• Private flag makes the journal batch only visible to the name of the person who raised the journal
• Name of the person who raised the journal
• Date
• Total of the journals and cash only amount
• Journal Type that is to be created
  • Sometimes this limitation is not fine enough so special type and subtype are used to categorise further
  • Special Type Batches can only hold journals of one type. .
    • Undeposited funds
    • COGS
    • Commissions
• Total spent (if from a Journal Batches capture)
• Number of cheques (if from a Journal Batches capture)

Journals Tab

Will list the journals that have been consolidated by this batch. Add a journal to a batch through General Journals  by selecting the batch from the list

• (note that when querying a general journal batch and reviewing a journal it does not show the reference?)

Batch Locator Tab

...

• , creditor payments, Banking of multiple cash batches) etc - see Bank Accounts - Creating and Managing#Reconcilingthebankstatement
  
  

Cash Batches - counting and banking of cash

see also Bank Accounts - Creating and Managing#CashBatches

Each batch is created by the system for different cash situations

1. A driver is working all day and collecting cash
2. A cash bag has come back from a driver's delivery run
3. POS takings for a period are being counted ready for banking

The batch status of the batch moves from new, counted, checked (a second count has been confirmed) and can then combined with other cash batches to be banked

Image Added

When the batch is banked - the status will move to closed and it will be linked to the bank deposit Journal (see bottom of screen for link)