Table of Contents

Overview

Used to track payments To Creditors, the amount and the bank account to expect it to leave from.

Payments are allocated to open invoices and reconciled on the Creditor Payment From  

From the Action button you can print, email, reverse a payment or create a standing journal Journal Template.

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To

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find existing

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Creditor payments

1. Find browse Journals
2. Double click (right click) to select and populate the formclick '''open
3. Use "Show Invoices Allocations button''' " to review / adjust allocations of this payment

To enter a new

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1. '''Creditor''' Search
2. Choose Payment Method includes Cash, Cheque, Direct Deposit, Credit Card, Money order, EFTPOS, Direct Debit. Selection will change the fields available on the form.
3. Enter '''Amount'''
4. Select Bank account selects from available bank accounts for the Host Company you are logged into and will add this transaction to the Bank Reconciliation
5. Enter details depending on payment method
6. Save

General Tab

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creditor payment

From the Supplier (Creditor)

1. Action - Create Payment

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From a Creditor Invoice

1. Action - Pay this Invoice - screen will populate with full value of the invoice

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From the Supplier Menu

Creditor Payment Details

1. Choose Payment Method:
   1.  Cash - enter cash amount and Petty cash account to use
   2. Cheque - enter bank account and cheque number
   3. Direct Deposit - enter bank account
   4. Credit Card - enter card account details (note this will NOT pass a transaction to eWay)
   5. Money order - enter number and bank account
   6. EFTPOS - enter confirmation number
   7. Direct Debit - select bank account details
2. Enter '''Amount'''
3. Save

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• Description is where you can enter notes to explain the transaction
• Created Time/Date and Create User are only updated when the record is first created. 
• To see changes to tracked fields since use the Audit

Invoice Allocations

Available invoices will show in the bottom grid allowing you to select using checkbox to allocate

• • Invoices will sort by oldest first
  • Total Allocated (bottomRHS) will populate with the amount that has already been allocated to invoices
  • Any invoices that have already been allocated to the payment will have a value in '''Allocated''' column
• Can select on the invoice line the checkbox '''Alloc''' to allocate
  • Will update the '''Allocated''' column with amount - can overwrite
  • Will update the '''Open amount''' and show the balance owing
  • '''Save Allocations''' when finished - or your work will not be saved.

Bottom of the form

*The Action button options will change depending on

• Options chosen in the form
• The Person using the forms access to Secure Features
• The status of the record or transaction

 Actions include

• Fix COGS 
• Hold this payment
• Email to entity (with email address showing)
• Reverse this Journal
• Make standing Journalor type a value into the Allocated column
  • Use "Save Allocations" Button when finished.

Edit options

Note - access to some options may require the related Secure Features on your role

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