Overview
For counting the cash collected on a Delivery Run NAV: Driver > Cash Reconciliation - this screen once opened is labelled "Journal Batch".
- Find the batch - this will have all the journals for cash from your run
- Count the cash
- Enter any money you spent (parking, etc) from the cash - making sure you link it to the batch
- The total of the cash plus the expenses should be equal - if not a value will show in Cash discrepancy
- Next step is a double check by another person of the cash count using Banking Batches - NAV: GL > Banking > Banking Batches
- Find the Batch in the list of cash batches and select it
- Batch Details Tab:
- Count the cash (this is a second count comparing with the drivers count) - save once confirmed
- Journals Tab:
- you can review the journals in the batch - the cash payments created and expenses
- If there is a cash discrepancy (the value will be noted for the batch selected) - create a cash discrepancy journal that will be added to the batch
- Lock the Batch
- Now the batch will be on locked side of the Journals Tab
- Batch Details Tab:
- Find the Batch in the list of cash batches and select it
- Next step is to get ready to go to the bank
How to use Payments
- Select the run from the list
- Update..."
Overview
For counting the cash collected on a Delivery Run - this screen once opened is labelled "Journal Batch"How to use Payments
- Select the run from the list
- Update the count of notes and coins
- Save when finished
- Refer to Banking Batches to compare this count (Recorded) with the count made by the second checker
Fields on the screen
- Cash collected is the count of the cash notes and coins
- Description is the name given to the batch
- Date is the date of the batch
- Total is the total amount expected
- Cash only is the amount of cash expected
- Total Spent is the expenses spent by the driver on the delivery run
- No.Cheques is the number of cheques that were collected on the delivery run
- List is a list of available batches.