Payments from Delivery Runs for Drivers

Overview

For counting the cash collected on a Delivery Run NAV: Driver > Cash Reconciliation - this screen once opened is labelled "Journal Batch".

1. Driver

   1. Batches are autocreated by Delivery run or Bus run
   2. Find the batch - this will have all the journals for cash from your run
   3. Count the cash
   4. Use "Spend Money" screen to enter any money you spent (parking, etc) from the cash - making sure you link it to the batch
   5. Check the figures
      
      1. Total: is the Total of all the money that should have been collected on the run - either by cc or by cash, cheque etc
      2. Expected: is amount that is paying for that run only.
      3. Expenses Spent: is the total of all expenses you have entered.
      4. Total Cash is the total cash that should have been collected.  
         1. Note that the total cash may be more than the expected because some people might pay more than required.
   6. The total of the cash plus the expenses should be equal - if not a value will show in Cash discrepancy
   7. Once you have finished your count
      1. Action menu - Counted.
         1. The batch will move status to counted.

2. Person doing Second Count - note that this person needs a Role with the Secure Feature "Confirm Cash Count"

   1. Next step is a double check by another person of the cash count using Banking Batches - NAV: GL > Banking > Banking Batches
   2. Find the Batch in the list of cash batches and select it
      1. Batch Details Tab: 
         1. Select the bank account you plan to put the cash into
         2. Count the cash (this is a second count comparing with the drivers count) - save once confirmed
      2. Journals Tab: 
         1. you can review the journals in the batch - the cash payments created and expenses
         2. If there is a cash discrepancy (the value will be noted for the batch selected) - create a cash discrepancy journal that will be added to the batch so it balances correctly.
         3. Lock the Batch
      3. Now the batch will be on locked side of the Journals Tab (refresh the list)
   3. Consolidate and Print Button - this will print the paperwork to take to the bank (number of notes and total cash by bank account)
   4. Close these batches -Journal into bank account button - this will create a line on your bank account for the expected cash being deposited
   5. count the cash into separate bags (one for each bank account) and go to the bank and make the deposit

How to use Payments

1. Select the run from the list
2. Update..."

   Overview

   For counting the cash collected on a Delivery Run - this screen once opened is labelled "Journal Batch"

   How to use Payments

3. Select the run from the list
4. Update the count of notes and coins
5. Save when finished
6. Refer to Banking Batches to compare this count (Recorded) with the count made by the second checker

   Fields on the screen

• Cash collected is the count of the cash notes and coins
• Description is the name given to the batch
• Date is the date of the batch
• Total is the total amount expected
• Cash only is the amount of cash expected
• Total Spent is the expenses spent by the driver on the delivery run
• No.Cheques is the number of cheques that were collected on the delivery run
• List is a list of available batches.