Journal Batches

Overview

Journal batches may have a journal type that limits the type/s of journals that can be attached to that batch.

Journal Batches are used to group together journals for different reasons in the system eg:

• Create an ABA file to send to the bank for Creditor Payments
  • Note the batch will be Type of "direct deposits" and have a bank account reference
• If a single payment on your bank statement relates to multiple records you can batch them together to match your bank reconciliation
  • eg: used to batch together credit card payments for the day
  • eg: if you send a group of payments to your bank and it results in a single line on the bank account
• A delivery run groups COGS journals to more easily report on results
• A driver that collected cash from multiple customers the system links them together as part of the Banking Batches process
• A driver has collected credit card payment slips and they need to be grouped together for counting total takings by the driver
• Adhoc grouping of journal batches to more easily manipulate them in the system Batches may be created in other places in the system
• Bulk Pay Suppliers Creates batches in order to group payments ready to create an ABA file and also to group cheque payments
• Banking Batches creates batches to group items that may appear as a single payment line (Eg Cash Sales) on a Bank Reconciliation
  How to use the Payment Batches 
  When Reviewing

1. Navigate to Batch Locator Tab
2. Double click to select batch an populate screen
3. Review Details in the rest of the form

Debtor Batches

When manually creating a Debtor batch to receive money.

1. Enter a name
2. Choose '''Journal type''' as '''Debtor Payment'''
3. Special Type '''Undeposited Funds'''
4. Save
5. Go to Banking Batches Action Button at bottom of screen

• Varies depending on information in the screen
  • Print
  • Email - choose a template in the next dropdown
  • Close batch

General Tab

The group information for the creditors batch

• Description
• Private flag makes the journal batch only visible to the name of the person who raised the journal
• Name of the person who raised the journal
• Date
• Total of the journals and cash only amount
• Journal Type that is to be created
  • Sometimes this limitation is not fine enough so special type and subtype are used to categorise further
  • Special Type Batches can only hold journals of one type. .
    • Undeposited funds
    • COGS
    • Commissions
• Total spent (if from a Journal Batches capture)
• Number of cheques (if from a Journal Batches capture)

Journals Tab

Will list the journals that have been consolidated by this batch.

Add a journal to a batch through the Journal screen General Journals  by selecting the batch from the list

Batch Locator Tab

List all batches that have been created