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Setup all required host companies

• ABN, Web address, Logos, Address, contact details etc
• Sales Channels, Divisions and Departments
• Base Currency, GST, BAS
• Set Display colour for different companies (Profile settings)
• Relationships between entities for intercompany trading (Relationships)

See: Host Company (your business/s)

Setup Chart of Accounts (can be imported from Excel)

See: Managing the Chart of Accounts

Create financial periods. Recommend creating FY prior to starting operation in order to record Retained Earnings

See: Financial Years

Setup Delivery Charges for customers

See: Host Company (your business/s)#Currency/GST/BAS/Freight

Set Stock Control Settings

See: Maintain Stock Control Settings

Setup employees and contractors

1. Persons (who are employees)
2. Employee Records for those persons
3. Roles to the employees

See: Adding and Managing Users in the System

Setup Customer and Supplier Terms

See: Host Company (your business/s)#DebtorandCreditorAgingTerms

Setup /wiki/spaces/SE/pages/32638092

Add all customers (Persons and Companies)

See: Importing People and Companies

Add all suppliers (Persons and Companies)

See: Importing People and Companies

Setup GL Control Accounts

Setup Bank Accounts in GL and on Host Company

See: Creating and Managing Bank Accounts

Setup Relationships between entities for intercompany trading (Relationships)

See: Host Company (your business/s)#Relationshipsbetweenhostcompanies

Setup loans between host companies

See: Loans Between Trading Entities

Setup owned entities (owned by the host company)

See: Customers and the Debtor Card#Acompanymaybeownedbyanumbercompaniesorpersons

See: Financial Reports including Balance Sheet, Profit and Loss, Trial Balance, Aged Debt and Payable

Setup Fixed Assets Depreciation GL accounts

See: Financial Fixed Asset Register

Cash sale entity, Minimum GP%, Target markup %, Auto Allocate Invoices, Auto off credit hold, Max debtor and creditor write off adjustments

See: Host Company (your business/s)#Sales/Credits/StopSupplySection

If using price lists - Set default price list

See:Host Company (your business/s)#Sales/Credits/StopSupplySection

Setup Host Company Profile Settings

See: Host Company (your business/s)#HostCompanyProfileSettings

Setup Warehouses + default warehouse on host company - see Warehouses and Stock Locations

Setup Stock Categories - see Article Categories

Import stock definitions and images- see Importing Articles Process

Setup Individual Supplier defaults (use by days, order cycles weeks, delivery days, Inco terms, Brands etc)

Setup price lists if required - see Managing Pricing when you sell products

Setup all assets required for the business - eg Delivery Vehicles, Buses, etc

See: Assets and Setting up Vehicle Assets for Hire

GL balance history

The system is going to send out emails that are from your company - these will be blocked by some spam filters unless you update your internet domain registration

• Microsoft have implemented two new security checks.  The simplest one appears to be an SPF record (and a very similar Sender ID record).
• Your domain registration needs to include an SPF record that tells the world (including microsoft) that our server sends emails from your email address.  
• The SPF and Sender ID records are a text record in a particular format.  There is a wizard to create the correct text to add to the text record.
• See a wizard here https://www.dynu.com/NetworkTools/SPFGenerator
• The generated SPF record starts with "v=spf1".  Change this to "spf2.0/pra" for the Sender ID record

You will need our IP address to create the spf records.

GL balance history

1. Create Retained Earnings
   1. Create the FY prior to the one requiring retained earnings using Financial Years
   2. Add a general journal (revenue to balance sheet clearing account)
   3. Close all periods - Retained Earnings will calculate for the following year
2. Upload balances for every GL account every month do not include bank GL accounts.
   
   1. Trial balance for each month from old system
   2. Calculate change between each trial balance
   3. Create journal with the changes (offset a clearing account)
   4. Zero all balances just prior to go live (reverse current trial balance + account balances)
   5. Enter opening balances journal
   6. Enter opening balances journal for every bank account individually

Populate the fixed Asset register with assets being depreciated

See: Financial Fixed Asset Register